Top Executive Assistant Jobs in London

Support an Executive Vice President and Senior Vice President through diary management, meeting coordination, travel arrangements, expense reporting, inbox management, briefing preparation, and internal and external engagement planning. Organize team meetings and town halls, manage logistics and minutes, handle sensitive information discreetly, and provide proactive administrative support in a fast-paced environment with changing priorities.

Provide dedicated executive-level administrative support to an International Private Bank Team Lead. Responsibilities include managing complex calendars, coordinating meetings and international travel, handling communications, tracking issues, supporting onboarding, processing invoices and expenses, managing technology requests, and addressing policy questions. The role requires discretion, sound judgment, strong organization, effective communication, and the ability to manage competing priorities in a fast-paced, in-office environment.

Provide high-trust executive support to the Chief Business Officer by managing a complex calendar, planning domestic and international travel and events, coordinating meetings and board engagements, handling confidential information, and improving executive office workflows. Act as a diplomatic point of contact and partner with the EA community to deliver flawless, white-glove execution.

The role involves supporting senior leaders with administrative tasks, managing sensitive information, and collaborating with various stakeholders while ensuring compliance with company policies.

Teya is seeking an Executive Assistant to support three senior leaders, managing complex diaries, travel coordination, meeting preparation, and ensuring clear communication and operational efficiency within the leadership team.

Serve as the CEO's strategic partner and force multiplier: manage schedule and priorities, coordinate communications, arrange travel and logistics, prepare board and meeting materials, support executive cadence and offsites, proactively solve issues, and safeguard confidential information.

Provides executive assistance to the Executive Director and Chief Operating Officer, coordinates Board of Trustees and committee meetings, supports senior leadership communications and workflows, and conducts research, analysis, document preparation, and stakeholder liaison work. The role also line manages the Artistic Administrator and requires strong prioritization, discretion, governance and finance-process experience, relationship-building, and the ability to remain calm in a fast-paced environment.

Support senior Technology executives through calendar and diary management, meeting preparation, frequent domestic and international travel coordination, expense processing, phone coverage, records management, and confidential correspondence. Provide backup support to other executive assistants, manage competing priorities, coordinate across time zones, and maintain high standards of organization, communication, discretion, and service in a fast-paced environment.

Supports the CEO with executive coordination, project execution, client and business development activities, regulatory and scientific initiatives, marketing, finance, internal operations, and HR coordination. Responsibilities include managing schedules, tracking deadlines, preparing presentations and reports, coordinating cross-functional stakeholders, organizing regulatory documentation, researching markets, supporting customer proposals, and managing onboarding and offboarding activities.

Provides executive support to the Vice President of People & Leadership Development by managing calendars, travel, inbox priorities, meetings, confidential information, and competing priorities. Coordinates leadership meetings, offsites, onboarding, and stakeholder communication across a global function while improving workflows through digital and AI-enabled productivity tools.

Provide high-impact executive support to senior leadership, managing complex global calendars, confidential communications, meeting coordination, agendas and notes, cross-functional collaboration, process improvements, and planning offsite meetings and events.

Manage the day-to-day operations of the London office, including facilities, vendors, supplies, building relationships, workplace technology, events, health and safety, and compliance. Provide executive assistance to Managing Directors through calendar, travel, meeting, expense, and document coordination. Support onboarding and offboarding with HR and IT, manage office culture initiatives, and handle workplace requests, deliveries, and ad hoc projects with discretion and proactive judgment.

Provides senior-level administrative support to a C16 manager and department, including calendar and meeting coordination, travel arrangements, correspondence, presentations, expense reporting, procurement, invoices, virtual requests, and ad hoc projects. The role also supports compliance and risk management and may train or guide other administrative staff.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provide Executive Assistant support to two SRE EMEA Partners, manage complex diaries and travel, oversee London SRE Administrative Team, coordinate team calls, events and logistics, handle expenses in Concur, and support ad hoc operational initiatives and front-of-house collaboration.

Supports two senior executives through complex international travel coordination, diary management, organization, communication, and changing-priority management. The role requires discretion, professionalism, accuracy, initiative, and strong attention to detail in a fast-paced London headquarters environment, with opportunities for increased responsibility and career development.

The Executive Assistant will provide comprehensive support to HR Business Partners, manage scheduling, coordinate travel, and assist in Learning & Development initiatives while maintaining high organizational standards.

Supports the CEO with calendar management, international travel, meeting preparation, follow-ups, and proactive logistics. Coordinates the full hiring process across multiple interviewers and time zones, including scheduling, candidate communication, feedback tracking, offers, references, and onboarding. Also supports board and investor preparation, internal communications, offsites, suppliers, tooling, expenses, and process improvement.

Provides high-level administrative and executive support to the Founder, CEO, and leadership team. Responsibilities include complex diary and international travel management, inbox and expense administration, meeting and event coordination, board documentation, stakeholder liaison, office operations, facilities oversight, supplier management, and ad hoc project support. The role requires discretion, organization, strong communication, advanced Microsoft Office skills, and experience in financial or professional services.

Serve as a strategic business partner to CTO and engineering leaders by managing complex calendars, priorities, communication, decision preparation, and confidential information. Drive leadership effectiveness, accountability, cross-functional alignment, off-sites, engagement initiatives, and process improvements. Build trusted relationships across the organization, identify risks, remove blockers, and contribute to improving the broader Executive Assistant function in a fast-paced, regulated fintech environment.

Provides executive support to the Global CEO and leadership team through complex calendar management, meeting coordination, communications, board materials, and action tracking. Coordinates cross-functional strategic projects, governance, stakeholder alignment, research, benchmarking, and data-backed recommendations. Uses generative AI, automation, custom prompts, and workflow tools to improve operational efficiency and streamline executive processes.

Support the CEO by managing their diary, priorities, meetings, board materials, travel itineraries, confidential information, and senior stakeholder relationships. Coordinate leadership meetings, offsites, and follow-up actions while improving the day-to-day operation of the CEO’s office. The role requires discretion, strong organization, sound judgment, confidence managing upwards, and experience supporting a CEO, founder, or senior executive in a fast-moving business.

Provides executive, administrative, travel, client coordination, marketing, operational, expense, and project support to Knight Frank’s Private Office team. Responsibilities include complex diary and inbox management, international travel planning, meeting coordination, presentations, property tours, CRM and compliance records, marketing collateral, events, reporting, invoices, and expenses. The role requires discretion, strong organization, client-facing communication, and the ability to manage competing priorities in a fast-paced professional services environment.

Provide administrative and operational support to the Global Investment Banking team: complex diary management across time zones, meeting coordination, travel booking, expense processing, deal support/project assistance, event organisation, email correspondence, and collaborating with internal teams while maintaining strong client relationships and using AI tools to improve workflows.

Manage day-to-day gallery operations, visitor experience, and high-end event planning; control budgets, contracts, and vendor relationships; act as HR first contact for London team; serve as personal assistant to co-founder handling complex international travel, expense management, and client liaison; supervise front-of-house, maintenance, and bookstore/library operations while ensuring brand standards and collaboration across corporate, facilities, and events teams.