Top Admin Jobs in London

Provides administrative and executive support to client-facing leaders, including calendar and travel management, meeting and visitor coordination, expense and invoice processing, onboarding, technology and facilities requests, and backup assistant coverage. The role requires discretion, organization, communication, proactive prioritization, and proficiency with Microsoft Office and Concur or willingness to learn.

Provide high-level administrative support to a portfolio of individuals/teams: manage complex calendars, book domestic and international travel, process expenses, coordinate events, and collaborate with internal and external stakeholders to optimize leader productivity.

Provides administrative support to five Europe Technology Directors by managing calendars, scheduling meetings, resolving conflicts, coordinating meeting resources, tracking skip-level meetings, arranging travel, and maintaining travel details on calendars. Requires strong organizational, time-management, relationship-building, and proactive skills, along with proficiency in Microsoft Office, Lotus Notes, and Visio. This is a hybrid role requiring three days per week in the office.

Provide administrative support to the EMEA General Counsel, Compliance Officer, and legal/compliance teams including diary and travel coordination, document amendments, meeting agendas and minutes, expense and invoice processing, report collation, telephone coverage, and general office tasks while handling confidential information.

Provides administrative support across teams by managing routine tasks, coordinating meetings and events, maintaining records, distributing internal communications, and assisting with special projects. The role requires strong organization, multitasking, communication, attention to detail, and proficiency with office software and tools.

Provide front-desk reception and office support, greeting visitors, routing calls and managing meeting room logistics. Support junior investment and operations staff with calendar scheduling, travel and expense reporting, onboarding logistics, and general administrative tasks. Maintain office appearance, supplies, mail distribution, vendor coordination, and assist Executive Assistants and management as needed.

Provides comprehensive administrative support to the UK team, including complex calendar management, meeting and conference coordination, travel arrangements, expense reporting, document and records maintenance, correspondence handling, and office management. Serves as a professional point of contact for internal and external stakeholders, maintains confidentiality, and completes ad hoc administrative projects.

Provides administrative support to the Operations team, including invoicing, troubleshooting, scheduling pallet and transport work, office administration, driver support, pick-sheet scanning, stakeholder coordination, and driver debrief recording. The role requires strong organization, attention to detail, interpersonal skills, Microsoft Office proficiency, and the ability to prioritize under pressure.

Provides administrative support to the Converse European Senior Commercial Director and sales team. Responsibilities include calendar and meeting management, event planning, team-building activities, expense reports, budget tracking, invoice and purchase order processing, travel coordination, document preparation, and executive communications. The role requires strong organization, prioritization, communication, adaptability, and proficiency with Microsoft Office and virtual meeting tools.

Provide administrative support to the engineering department: create and manage projects, handle client communications and billing actions, use the ABS Client Portal, support Engineers and Administrators, and proactively resolve issues to maintain timely workflows.

Provide advanced administrative support including heavy calendar management, coordinating complex meetings, arranging domestic and international travel and expenses, maintaining manual and electronic filing, processing timesheets and requisitions, proofreading correspondence, serving as liaison with service providers, uploading SOPs to matter management systems, and supporting executives and team projects.

Provide high-level administrative support to three Directors: manage complex calendars across time zones, coordinate events and travel, process expenses and POs, prepare presentations and meeting notes, manage communications with regional teams, and handle confidential information with discretion while improving team efficiency.

Manage heavy executive calendars and complex meetings, arrange domestic and international travel and expenses, maintain manual and electronic filing, process administrative requests (timesheets, vacation, supplies), proofread correspondence, liaise with service providers, upload SOPs, and support team projects and office procedures.

Support three Talent Directors across EMEA by managing complex calendars and travel, organizing events and offsites, handling purchase orders and expenses, circulating NDAs/contracts, maintaining distribution lists and documents, and communicating with internal and external stakeholders to keep the team organized and efficient.

Provide administrative support to the Emerging Markets team, including calendar management, travel coordination, meeting scheduling, expense processing, and miscellaneous tasks as needed. Demonstrate flexibility and communication skills in a fast-paced environment.

Support client account opening, documentation and transfers; prepare and distribute reports; maintain accurate client records and management information; liaise with internal teams and external custodians; resolve basic client queries; use internal systems and Microsoft Office; contribute to process improvements and comply with company procedures and authorisation limits.

Provide administrative support across finance, purchasing, dispatch and general office tasks. Create/process purchase orders, assist with invoice and accounts receivable activity, prepare dispatch documentation, maintain records and filing, handle reception/telephone duties, order supplies, and support period-end finance activities and ERP data entry.

Provide administrative and operational support to the Strategic Advisory (Healthcare) team, including expense management, project code creation, calendar and travel coordination, meeting logistics, and general office/onboarding support.

The Sales Administrative role involves seeking potential sponsors, closing sponsorship deals, maintaining client relationships, and supporting sales execution with the CEO.

Provide comprehensive administrative support for a team: schedule meetings, coordinate client visits and travel (including visas), manage calendars and phone coverage, process expenses and reconcile corporate cards, register conferences, liaise with internal groups and IT, maintain supplies and archives, coordinate print jobs, and temporarily cover other executive assistant duties.

Provide administrative support for Managed Equipment Services, maintaining records in AssetMax, coordinating meetings and travel, managing communications, supporting equipment fault and maintenance workflows, and ensuring compliance with company policies in a regulated healthcare environment.

Provide full secretarial and administrative support to attorneys including document preparation, file maintenance, diary management, client and counsel communication, travel and meeting coordination, billing/time and expense processing, reception cover, and occasional court assistance. Maintain accuracy, confidentiality and firm procedures under minimal supervision.

Provide reception and administrative support at a healthcare centre: greet customers, manage phone and email queries, book and reschedule appointments, process payments and paperwork, handle results scanning/uploading, manage post and stock, generate letters, and maintain well-presented facilities while working with centre systems (EXACT/BOSS/Meddbase).

Provide administrative support to the Business Development team and other teams: manage calendars and high-volume email, schedule complex meetings and travel, prepare itineraries and expense reports, support events and off-site meetings, handle confidential information, and assist with general office tasks and team projects.

Provide Executive Assistant support to two SRE EMEA Partners, manage complex diaries and travel, oversee London SRE Administrative Team, coordinate team calls, events and logistics, handle expenses in Concur, and support ad hoc operational initiatives and front-of-house collaboration.