Top Admin Jobs in London

Provides advanced administrative support through executive calendar management, meeting and conference coordination, domestic and international travel arrangements, expense processing, document preparation, filing, correspondence, and office operations. Serves as a liaison with service providers, maintains matter-management documentation, processes administrative requests, and supports multiple projects while prioritizing deadlines and communicating with employees, managers, and executives.

Provides advanced administrative support through executive calendar management, meeting coordination, domestic and international travel arrangements, document preparation, filing, expense processing, mail distribution, and office equipment operation. Serves as a liaison with service providers, maintains matter management documentation, supports special projects, and handles varied administrative requests while prioritizing multiple tasks and communicating effectively with employees, managers, and executives.

Provides administrative and team support for PGIM Credit’s London office, including diary and meeting coordination, international travel and expense management, document preparation, office administration, onboarding and offboarding, invoice processing, contract execution, records management, and coverage for executive assistant functions.

Provides flexible administrative support across multiple teams and senior professionals, including complex calendar management, meeting coordination, travel arrangements, expense processing, handover documentation, reception coverage, onboarding, and training support. The role requires strong organization, communication, discretion, judgment, and the ability to adapt quickly across teams and priorities in a fast-paced investment banking environment.

Provides administrative and client service support to partners, managers, staff, and clients. Responsibilities include document organization, phone and message handling, client onboarding, record maintenance, deliverable preparation, office supply management, event support, and general office operations. The role also requires maintaining confidentiality, using office applications, communicating professionally, and supporting employee initiatives and marketing activities.

Provides remote administrative and executive support to managers, executives, and teams. Responsibilities include tracking projects and deadlines, drafting communications, preparing reports and presentations, coordinating meetings, managing calendars, organizing files and databases, coordinating vendors, supporting travel and events, tracking expenses, and handling confidential information. Requires strong organization, communication, discretion, and proficiency with Google Workspace and Microsoft Office.

Provides high-level administrative support to senior leaders, including complex calendar management, project tracking, invoicing, business development tracking, Salesforce updates, meeting logistics, and urgent travel coordination. Mentors administrative assistants, supports training and office collaboration, tracks expenses, and helps foster a positive office culture.

Provides clerical and reporting support to the Finance Department aboard a cruise ship. Responsibilities include credit card and gift order reconciliation, food cost reporting, transaction documentation, vendor invoice administration, inventory and bar counts, end-of-voyage reporting, guest statement processing, and maintaining onboard guest records. The role requires hospitality finance experience, accounting knowledge, strong communication and planning skills, computer proficiency, physical ability to work aboard a vessel, and availability seven days per week.

Provides administrative support for development activities, gift and donor record processing, fundraising events, office operations, and approximately 20% executive support for the CEO. Responsibilities include maintaining confidential financial and donor records, preparing deposits and reports, coordinating events and meetings, processing invoices and expenses, managing office supplies and correspondence, supporting board meetings, and arranging CEO travel. Requires occasional travel, flexible evening or weekend work for events, and handling materials up to 25 pounds.

Manage reception and administrative operations at a healthcare centre. Responsibilities include greeting customers, handling calls and emails, preparing clinical paperwork, managing results and reports, booking appointments and referrals, processing payments and invoices, handling post, monitoring supplies, and maintaining well-presented facilities. The role requires excellent customer service, organization, communication, computer literacy, flexibility, and the ability to work autonomously in a busy, multidisciplinary environment.

Manage administrative and reception activities at a healthcare centre, including greeting customers, handling calls and emails, preparing clinical paperwork, managing appointments and results, processing payments and invoices, ordering supplies, and maintaining professional facilities. The role requires excellent customer service, organization, communication, computer literacy, flexibility across shifts, and the ability to work autonomously within a multidisciplinary team.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel, correspondence, documents, expenses, and confidential information. Supports project coordination, marketing budget administration, purchase orders, external events, vendor and customer setup, compliance processes, payments, and marketing-material logistics. Requires strong communication, organization, interpersonal, leadership, problem-solving, English-language, and independent-working skills, plus basic marketing and executive-support experience.

Provides administrative and legal support to Practice Assistants, fee earners, clients, and business services teams. Responsibilities include managing files and matter records, coordinating meetings and events, arranging travel and rooms, preparing documents and court bundles, maintaining data, supporting billing and expenses, and monitoring workflows. The role requires strong organisation, communication, attention to detail, confidentiality, customer service, and proficiency with Microsoft Office and document management systems.

Provide high-level administrative support to a portfolio of individuals/teams: manage complex calendars, book domestic and international travel, process expenses, coordinate events, and collaborate with internal and external stakeholders to optimize leader productivity.

Provides administrative support to the Restructuring and Special Situations Group, including expense reconciliation, invoice processing, project code management, calendar coordination, meeting scheduling, travel arrangements, reception support, training assistance, onboarding, and new joiner orientation. The role requires excellent organization, communication, judgment, attention to detail, integrity, and the ability to manage multiple priorities in a fast-paced environment.

Provides administrative support to the Operations team, including invoicing, troubleshooting, scheduling pallet and transport work, office administration, driver support, pick-sheet scanning, stakeholder coordination, and driver debrief recording. The role requires strong organization, attention to detail, interpersonal skills, Microsoft Office proficiency, and the ability to prioritize under pressure.

Provide advanced administrative support including heavy calendar management, coordinating complex meetings, arranging domestic and international travel and expenses, maintaining manual and electronic filing, processing timesheets and requisitions, proofreading correspondence, serving as liaison with service providers, uploading SOPs to matter management systems, and supporting executives and team projects.

Manage heavy executive calendars and complex meetings, arrange domestic and international travel and expenses, maintain manual and electronic filing, process administrative requests (timesheets, vacation, supplies), proofread correspondence, liaise with service providers, upload SOPs, and support team projects and office procedures.

Provide day-to-day office and facilities administration, vendor and stakeholder coordination, travel and event arrangements, IT asset support, compliance of administrative processes, and general support for employees, visitors, and office projects to ensure efficient operations.

Provide administrative support across finance, purchasing, dispatch and general office tasks. Create/process purchase orders, assist with invoice and accounts receivable activity, prepare dispatch documentation, maintain records and filing, handle reception/telephone duties, order supplies, and support period-end finance activities and ERP data entry.

The Sales Administrative role involves seeking potential sponsors, closing sponsorship deals, maintaining client relationships, and supporting sales execution with the CEO.