Top Admin Jobs in London

Provides executive administrative support by managing complex calendars, meetings, travel, events, expenses, onboarding, communications, organizational documents, and business materials. The role supports senior leaders, coordinates across teams, handles confidential information, and uses Microsoft Office, AI-enabled tools, and automation to improve administrative efficiency.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel, correspondence, documents, expenses, and confidential information. Supports project coordination, marketing budget administration, purchase orders, external events, vendor and customer setup, compliance processes, payments, and marketing-material logistics. Requires strong communication, organization, interpersonal, leadership, problem-solving, English-language, and independent-working skills, plus basic marketing and executive-support experience.

Provides administrative and legal support to Practice Assistants, fee earners, clients, and business services teams. Responsibilities include managing files and matter records, coordinating meetings and events, arranging travel and rooms, preparing documents and court bundles, maintaining data, supporting billing and expenses, and monitoring workflows. The role requires strong organisation, communication, attention to detail, confidentiality, customer service, and proficiency with Microsoft Office and document management systems.

Provides executive assistant and administrative coordination support to the Head of Product & PRD and the broader European team. Responsibilities include diary and travel management, meeting preparation, agendas, action tracking, team communications, onboarding materials, event logistics, discrete project coordination, and process improvement. The role requires strong organization, communication, discretion, judgment, and the ability to manage confidential information in a fast-paced environment.

Provide local and national administrative support to the Project & Development Services team: manage communications, scheduling, travel and expenses, document production and filing, CRM and project data (Salesforce/Certinia), financial data entry and month-end support, coordinate onboarding/offboarding, maintain records and inventories, liaise with internal departments, and adopt JLL systems and AI tools to streamline operations.

Provide high-level administrative support to a portfolio of individuals/teams: manage complex calendars, book domestic and international travel, process expenses, coordinate events, and collaborate with internal and external stakeholders to optimize leader productivity.

Manage reception and administrative activities at a mental health centre, including welcoming customers, handling calls and emails, preparing clinical paperwork, managing results and appointments, processing payments, coordinating post and invoices, monitoring supplies, and maintaining a well-presented facility. The role provides excellent customer service to adults and children while supporting smooth centre operations.

Lead and coordinate administrative operations for the Biological Research Facility, including office management, staff support, document and SharePoint administration, licensing and governance support, onboarding, communications, and project coordination. Provide AWERB secretariat support, maintain regulatory records, coordinate training, support senior management, manage stakeholder information flow, and ensure administrative processes meet organizational and legal requirements.

Provides administrative and client support to legal teams, including coordinating meetings, events, travel, and business development activities. Maintains client matters, files, records, data rooms, and documentation; assists with court bundles, billing, invoicing, expenses, and workflow tracking. Requires strong organisation, communication, attention to detail, confidentiality, customer service, adaptability, and proficiency with Microsoft Office and business systems.

Provides administrative support to the Restructuring and Special Situations Group, including expense reconciliation, invoice processing, project code management, calendar coordination, meeting scheduling, travel arrangements, reception support, training assistance, onboarding, and new joiner orientation. The role requires excellent organization, communication, judgment, attention to detail, integrity, and the ability to manage multiple priorities in a fast-paced environment.

Provides administrative support to the School Learning Review Team by coordinating travel, accommodation, transportation, expenses, budgets, calendars, meetings, documents, training, and review data. The role maintains records, analyzes Learning Improvement Process and school performance data, prepares KPI and cost-effectiveness reports, proofreads publications, and coordinates with regional staff and external vendors. It requires strong organization, discretion, communication, Microsoft Office proficiency, and budget-management experience.

Process payroll accurately and confidentially, including timekeeping, wages, overtime, bonuses, taxes, deductions, direct deposits, and severance payments. Maintain payroll records, issue statements and invoices, prepare reports, resolve discrepancies, and respond to employee and management inquiries. Ensure compliance with relevant legislation and complete payroll activities promptly.

The posting is labeled Administrative Assistant but primarily describes recruitment management, event planning, business development, and iOS development duties. Responsibilities include developing recruitment strategies, training recruiters, maintaining candidate databases, preparing client reports, coordinating events, managing vendors and budgets, developing sales accounts, and building iOS applications. The description appears to combine several unrelated job profiles.

Provides comprehensive administrative support to the UK team, including complex calendar management, meeting and conference coordination, travel arrangements, expense reporting, document and records maintenance, correspondence handling, and office management. Serves as a professional point of contact for internal and external stakeholders, maintains confidentiality, and completes ad hoc administrative projects.

Provides administrative support to the Operations team, including invoicing, troubleshooting, scheduling pallet and transport work, office administration, driver support, pick-sheet scanning, stakeholder coordination, and driver debrief recording. The role requires strong organization, attention to detail, interpersonal skills, Microsoft Office proficiency, and the ability to prioritize under pressure.

Provide advanced administrative support including heavy calendar management, coordinating complex meetings, arranging domestic and international travel and expenses, maintaining manual and electronic filing, processing timesheets and requisitions, proofreading correspondence, serving as liaison with service providers, uploading SOPs to matter management systems, and supporting executives and team projects.

Manage heavy executive calendars and complex meetings, arrange domestic and international travel and expenses, maintain manual and electronic filing, process administrative requests (timesheets, vacation, supplies), proofread correspondence, liaise with service providers, upload SOPs, and support team projects and office procedures.

Provide day-to-day office and facilities administration, vendor and stakeholder coordination, travel and event arrangements, IT asset support, compliance of administrative processes, and general support for employees, visitors, and office projects to ensure efficient operations.

Provide administrative support across finance, purchasing, dispatch and general office tasks. Create/process purchase orders, assist with invoice and accounts receivable activity, prepare dispatch documentation, maintain records and filing, handle reception/telephone duties, order supplies, and support period-end finance activities and ERP data entry.

The Sales Administrative role involves seeking potential sponsors, closing sponsorship deals, maintaining client relationships, and supporting sales execution with the CEO.

Provide full secretarial and administrative support to attorneys including document preparation, file maintenance, diary management, client and counsel communication, travel and meeting coordination, billing/time and expense processing, reception cover, and occasional court assistance. Maintain accuracy, confidentiality and firm procedures under minimal supervision.

Provide administrative support to the Business Development team and other teams: manage calendars and high-volume email, schedule complex meetings and travel, prepare itineraries and expense reports, support events and off-site meetings, handle confidential information, and assist with general office tasks and team projects.