Provide dedicated executive-level administrative support to an International Private Bank Team Lead. Responsibilities include managing complex calendars, coordinating meetings and international travel, handling communications, tracking issues, supporting onboarding, processing invoices and expenses, managing technology requests, and addressing policy questions. The role requires discretion, sound judgment, strong organization, effective communication, and the ability to manage competing priorities in a fast-paced, in-office environment.
Join a high-performing Private Bank team where your support helps drive a seamless experience for colleagues and stakeholders. You'll play a critical role in keeping priorities moving and ensuring day-to-day operations run smoothly. If you enjoy ownership, variety, and working in a fast-paced environment, this role offers an exciting opportunity to make an impact.
As an Executive Assistant in the International Private Bank, you will provide dedicated support to a Team Lead and their stakeholders. You will help us stay organized and effective by managing priorities, coordinating logistics, and supporting day-to-day operations. We are looking for someone who exercises sound judgment, handles sensitive information with discretion, and takes a proactive, solutions-oriented approach in a fast-paced environment.
Office Requirement: This role is in-office five days per week.
Job Responsibilities
- Manage complex, high-volume calendars, acting as a gatekeeper and primary point of contact for scheduling requests and enquiries.
- Coordinate internal and external meetings, including conference room bookings, videoconference logistics, agendas, attendees, and catering when required.
- Arrange and oversee complex domestic and international travel, including itineraries, changes, and related logistics.
- Monitor and escalate incoming issues and concerns, ensuring deadlines and deliverables are met and stakeholders are kept informed.
- Produce high-quality written communications, including emails, messages, and correspondence for individuals at all levels of the organization.
- Manage technology requests through internal systems and follow up through completion.
- Support onboarding activities for new employees, coordinating access, equipment, and key set-up requirements.
- Process invoices and travel and expense claims, ensuring compliance with firm policies and submission requirements.
- Serve as a point of contact for policy and process-related questions.
- Provide ad hoc coverage for other Executive Assistants as needed.
Required Qualifications, Capabilities, and Skills
- Experience providing executive-level administrative support in a fast-paced environment.
- Strong organizational skills with the ability to manage multiple priorities while maintaining exceptional attention to detail.
- Excellent interpersonal skills with the ability to build effective working relationships across levels and functions.
- Strong written and verbal communication skills with confidence interacting with senior stakeholders.
- Demonstrated ability to prioritize multiple tasks, anticipate needs, and adapt to changing priorities.
- Ability to handle confidential information with discretion and sound judgment.
- Proven ability to remain calm under pressure while delivering a high level of service.
- Proficiency in Microsoft Office applications and Concur.
Preferred Qualifications, Capabilities, and Skills
- Experience supporting senior leaders within financial services or professional services.
- Experience coordinating international travel and complex meeting logistics.
- Familiarity with employee onboarding processes and expense management systems.
- Experience working in a high-volume, deadline-driven environment.
- Ability to identify process improvements and implement effective administrative solutions.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorganChase London, England Office
25 Bank Street, Canary Wharf, London, United Kingdom, E14 5JP
Similar Jobs
Blockchain • Fintech • Payments • Consulting • Cryptocurrency • Cybersecurity • Quantum Computing
Support an Executive Vice President and Senior Vice President through diary management, meeting coordination, travel arrangements, expense reporting, inbox management, briefing preparation, and internal and external engagement planning. Organize team meetings and town halls, manage logistics and minutes, handle sensitive information discreetly, and provide proactive administrative support in a fast-paced environment with changing priorities.
Top Skills:
Microsoft 365ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft TeamsMicrosoft Word
Artificial Intelligence • Cloud • Machine Learning • Mobile • Software • Virtual Reality • App development
Provide high-trust executive support to the Chief Business Officer by managing a complex calendar, planning domestic and international travel and events, coordinating meetings and board engagements, handling confidential information, and improving executive office workflows. Act as a diplomatic point of contact and partner with the EA community to deliver flawless, white-glove execution.
Top Skills:
Google WorkspaceSlackZoom
Artificial Intelligence • Marketing Tech • Software • Generative AI • Automation
Serve as the CEO's strategic partner and force multiplier: manage schedule and priorities, coordinate communications, arrange travel and logistics, prepare board and meeting materials, support executive cadence and offsites, proactively solve issues, and safeguard confidential information.
What you need to know about the London Tech Scene
London isn't just a hub for established businesses; it's also a nursery for innovation. Boasting one of the most recognized fintech ecosystems in Europe, attracting billions in investments each year, London's success has made it a go-to destination for startups looking to make their mark. Top U.K. companies like Hoptin, Moneybox and Marshmallow have already made the city their base — yet fintech is just the beginning. From healthtech to renewable energy to cybersecurity and beyond, the city's startups are breaking new ground across a range of industries.
