Executive Administrative Assistant

Join a dynamic team where your organizational expertise and attention to detail will help senior leaders operate effectively and drive business success. This role offers the opportunity to work closely with senior stakeholders, manage diverse priorities, and make a meaningful impact in a fast-paced environment.

As an Executive Administrative Assistant in our team, you will provide high-quality administrative support to senior leaders and their teams. You will manage multiple priorities, build strong relationships across the organization, and help ensure the smooth day-to-day running of business activities. Working in a collaborative and fast-paced environment, you will play an important role in enabling effective communication, coordination, and execution.

Job Responsibilities

• Manage complex and detailed calendars.
• Coordinate internal and external meetings, including logistics and scheduling.
• Arrange domestic and international travel and prepare detailed itineraries.
• Organize offsite conferences and events, including catering and transportation.
• Process invoices and expense claims in accordance with firm policies and procedures.
• Support employee onboarding and offboarding activities, including equipment and system access requests.
• Produce high-quality written communications for stakeholders at all levels.
• Maintain organizational charts, executive biographies, and related documentation.
• Prepare, edit, and format spreadsheets, presentations, and other business materials.
• Collaborate with administrative colleagues and support ad hoc projects and initiatives.
• Utilize digital productivity, automation, and AI-enabled tools to improve efficiency, support administrative processes, and enhance the quality and accuracy of deliverables.

Required Qualifications, Capabilities, and Skills

• Experience providing administrative support in a corporate environment and partnering with senior stakeholders.
• Advanced organizational and prioritization skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal, verbal, and written communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word, with the ability and willingness to adopt new technologies, AI-enabled tools, and digital productivity solutions.
• Ability to manage competing priorities and adapt to changing business needs.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to build effective working relationships with stakeholders across multiple levels of an organization.
• Excellent problem-solving skills and proactive approach to managing tasks and deadlines.
• Demonstrated curiosity and openness to learning emerging technologies, including artificial intelligence and automation tools, and applying them appropriately to enhance administrative effectiveness.

Preferred Qualifications, Capabilities, and Skills

• Experience coordinating international travel and large-scale meetings or events.
• Experience managing expenses, invoices, or related administrative processes.
• College degree or equivalent qualification.
• Experience working in a global and matrixed organization.
• Experience using AI-enabled productivity tools (e.g., Microsoft Copilot or similar technologies) to support scheduling, communications, document preparation, data analysis, or workflow efficiency.
• Strong digital literacy with an interest in leveraging new applications and technologies to continuously improve ways of working.