Recruitment Coordinator

At AQA, we’re committed to advancing education and we’re committed to our people. As the largest provider of academic qualifications in the UK, we mark over 10 million exam papers each year and it’s our people who make this happen.

Recruitment Coordinator
Permanent
Manchester: £30,000 - £33,500
Guildford or Milton Keynes: £30,000 - £35,000
Hybrid Remote
 

Do you thrive in a fast-paced environment where no two days are the same?

Think about the last time you made a real impact—could your organisational skills and recruitment expertise shape the future of a leading organisation? Imagine being at the centre of a team that handles 1000+ hires annually, each one helping to ensure a successful exam series and support the futures of students across the UK. 

At AQA, we don’t just recruit—we build careers and enable success. As a Recruitment Coordinator, you’ll be part of our Volume Recruitment team within Talent Acquisition, a supportive team within our People Group. We handle all aspects of recruitment in-house, this role has a focus on large-scale temporary workforce coordination supporting our critical delivery of examinations and results. This is your opportunity to join a team that works closely with the business to deliver the right talent at the right time while ensuring candidates feel valued and supported every step of the way.

What’s in it for me? 

• You will be able to take on a vital role in large-scale recruitment campaigns, sourcing and onboarding up to 1,800 temporary workers each summer.

• A supportive team that values communication and teamwork to achieve shared goals.

• Access, from day one, to an incredible pension scheme which could have employee and employer contributions jointly totalling up to 18.5% 

• 25 days annual leave, rising a day per year for your first five years with Bank Holidays and additional closure days at Christmas.

• Private Medical Insurance and a Health Care Cash Reward Plan as well as paid volunteering days

• Newly refurbished office spaces as well as a gym, a games room and a yoga studio at our Manchester office and access to discounted eateries and discounted gym memberships at our other offices.

What will I be doing?

• Coordinating recruitment activities, including posting adverts, sourcing candidates, arranging interviews and processing contracts.

• Using systems such as Workday and Microsoft Dynamics CRM to manage recruitment processes efficiently.

• Collaborating with recruitment advisors and hiring managers to ensure recruitment runs smoothly and effectively.

• Supporting assessment days and onboarding processes, ensuring candidates have a seamless experience.

• Contributing to process improvements and collaborating with external suppliers when required.

What do I need to be successful?

• Prior HR or recruitment experience would be advantageous, particularly in a high-volume environment..

• Strong organisational skills to manage multiple priorities effectively.

• Exceptional communication skills, with the ability to build effective relationships across various teams and stakeholders.

• Data-driven mindset and meticulous attention to detail.

• The capacity to review, challenge and improve existing processes.

• Experience managing supplier relationships to meet KPIs and SLAs.

• The ability to make sound, pragmatic decisions and deliver results at pace.

What next? 
Please upload your most recent CV with a cover letter detailing your skills and experience for this role.

You could wait until applications close at 23:59 on 29 January 2025  to apply, but we will be interviewing as applications come in and reserve the right to close the advert early should we find the right person so apply today. 

Every application will receive a response. 
#CRE23
 

Recruitment Agencies

We have a preferred supplier list (PSL) in place.

Unsolicited CVs will be treated as a gift. We will not be subject to or liable under your terms and conditions for agency fees.

Full Job Description

Summary

Purpose: The Recruitment Co-ordinator works across the Resourcing & Talent team to provide support to the Core, Temporary, and Associate recruitment processes where appropriate. They will support co-ordination of recruitment activity in all AQA office locations. Candidate experience is at the heart of this roleLandscape: Talent Acquistion are part of the wider People Group function and provide an in-house solution for all types of recruitment activity. We deliver 300+ permanent and fixed-term hires into the business each year, as well as around 12,000 examiners and markers and around 1,800 temporary workers predominantly across the summer. In some of this delivery we partner with external suppliers, and in others the whole process is managed in-house. Regardless of the solution, Talent Acquisition work directly with the business to advise, guide, and provide expertise to all recruitment-related activity. We utilise Workday and Microsoft Dynamics CRM as our applicant tracking systems and Teams/Outlook for our virtual communications.
Activities:
Co-ordinate recruitment activity within AQA Education, supporting tasks such as posting adverts, sourcing candidates, arranging interviews, and administrative duties including processing employment contracts and onboarding documents.
Support the organisation of assessment days: booking in candidates, checking right to work documents and providing updates to recruitment advisors and hiring managers.
Identifying skills to match candidates with suitable vacancies.
Screen and assess candidates using a range of recruitment methods.
Produce meaningful data and MI relating to recruitment demand and supply as required.
Provide regular and consistent candidate communication and handle queries throughout the recruitment process.
Support on-site inductions to ensure onboarding is smooth and efficient for our new starters.
Process and organise contract offers and declines, communicating with candidates and hiring managers.
Ensure our ATS is maintained and kept up to date.
Liaise with external suppliers where necessary to support recruitment activity.
Raise purchase orders for recruitment activity when required.
Process reference requests, review referencing outcomes, rejecting and accepting candidates into the holding pools.
Support Continuous Improvement of recruitment processes, working with People Operations colleagues to test and implement changes.
Review and test new ATS features, working with Recruitment Advisors to co-ordinate implementation.
To be successful in this role, you will need:
Previous experience of working in HR / Recruitment within a fast-paced environment.
Experience of managing suppliers, working with them to meet SLAs and KPIs.
A highly organised approach to work, able to manage competing demands on your time and deliver results that matter.
Strong negotiation and communication skills – able to enrol and engage others though multiple mediums.
Consistent attention to detail and process – focused on underpinning discussions with data.
Flexibility of approach and ability to exercise own judgement for priority setting.
Have a “step up” mindset:  use sound judgement and take accountability for actions.
Be results focused: make pragmatic decisions and deliver at pace.