Recruitment Coordinator

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.

What you’ll do

The EMEA Talent Acquisition team plays a pivotal role in attracting and selecting candidates through various channels, including lateral and campus hiring. We are passionate about delivering an exceptional candidate experience and adding value to our organisation.

As our new Recruiting Coordinator, you would support a wide range of tasks, including interview and assessment scheduling, event coordination, data management, candidate logistics, and day-to-day administration. You will have the confidence to make decisions independently, while also recognising when consultation is necessary. Proactive problem-solving, suggesting efficient solutions, and collaborating with colleagues are also key aspects of this role.

Additionally, we are looking for someone who is comfortable being flexible. In addition to regular tasks, you will contribute to ad hoc projects and provide support to team members and the broader People team as needed.

Example Duties and Responsibilities 

• Working to ensure the ATS is kept up to date and candidates are moved through the relevant workflow steps
• Ensuring all scheduling activity is up-to-date and completed with appropriate rooms booked or Microsoft Teams Links shared
• Upload and amend job descriptions to the company and other website and job boards, whilst juggling multiple email inboxes for applications and actioning accordingly
• Efficient and accurate document scanning, saving, printing, ensuring all candidate material is compliant with GDPR
• Collating and submitting critical paperwork to the appropriate teams
• Assisting team members with report production and analysis, and data collection and management
• Working with internal and external suppliers to ensure thorough preparation and the smooth running of events
• Opportunity to assist with recruitment screening calls with junior candidates during busy periods (online and on the job training)
• Process invoices and expenses in a timely manner using the online portal

This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.

What you’ll need

• Previous administrative experience in a Recruitment or Professional Services environment
• Experience of working with an ATS, HR system or job board aggregator is preferred
• Exceptional written and verbal communication skills, and ability to professionally manage expectations, and operate with clarity and transparency
• Previous experience using Microsoft Outlook given the requirement for advanced interview scheduling, diary management, international travel and global conference call scheduling
• Previous experience using Microsoft Excel / Office due to reporting demands and need to create and maintain detailed databases, and the creation of a variety of Word documents
• Microsoft PowerPoint is a core tool for the team and there is a need to produce and refine presentations with tight deadlines
• Previous experience in setting up and supporting recruitment related events would be advantageous
• Ability to prioritise and efficiently execute a wide range of diverse tasks, that often arise unexpectedly or with urgency
• Previous experience managing multiple stakeholders and multiple workstreams
• Excellent written and verbal communication skills in English. Knowledge of additional – especially European – languages would beneficial
• Willingness to work outside of normal business hours, and in particular as unique projects/needs arise.
• Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organisation

The firm offers market-leading benefits that provide flexible options to support our employee’s needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning.

The benefit type and level differ per location.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

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