Personal Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We're looking for an experienced Personal Assistant to support our Leasing Advisory business line leaders.

What your day-to-day will look like

• Coordinate complex scheduling and extensive calendar management

• Inbox management and housekeeping, highlighting key priorities and ensuring all key meetings and deadlines are being met

• Manage, coordinate, and arrange travel-related activities, including international travel, accommodation and producing itineraries

• Organising meetings and presentations, booking the relevant rooms, refreshments and equipment

• Drafting agendas, documents and presentations as required

• Organising team/client events 

• Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues

• Processing expenses and supplier invoices

• Ad-hoc duties (i.e. arranging IT support, arranging signing of key documentation etc)

• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Collaborate closely with the wider PA network and cover colleagues in the event of absence/workload challenges 

Required Qualifications & Experience

• A positive attitude is essential, as is a genuine enthusiasm for the work that will be undertaken

• A strong understanding and experience of supporting senior managers

• Knowledge of processes and systems e.g., Expenses and travel software

• Strong working knowledge of Office 365 – Outlook, Teams, Word, PowerPoint and Excel

• Excellent spoken and written English

• Excellent organisational skills and ability to efficiently multitask

• Maturity and professionalism to deal with senior colleagues globally

• Accuracy and attention to detail

• Ability to work under pressure

• Ability to work autonomously with clear understanding of priorities

• Enthusiastic, dependable and willing team player

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.