Manages daily office administration, purchasing, suppliers, facilities coordination, invoices, health and safety, employee onboarding and offboarding, equipment inventory, and workplace events. Partners with HR, Finance, IT, Marketing, and building facilities teams to maintain an organized, compliant, and welcoming office environment. Provides administrative support to employees and management while working independently in a fast-paced setting.
Description
Global-e is the world’s leading platform in enabling and accelerating global, direct-to-consumer cross-border ecommerce. Through our comprehensive end-to-end solutions, we enable retailers and brands to achieve significant global online growth. Founded in 2013 and operating from several offices worldwide, Global-e is the chosen partner of hundreds of global retailers and brands, including Hugo Boss, Marc Jacobs, Etam, M&S, Montblanc, Forever 21, Versace, Iconic and more..
As Global-e continues to expand, we are looking for an Office Manager who will be involved in managing the day-to-day running of the office, HR admin tasks and employee welfare events. The ideal candidate will have strong organizational and interpersonal skills and the ability to work under pressure in a fast-paced environment.
Responsibilities:
- Managing the day-to-day office administration as needed, ensuring the office is organized, well-stocked and welcoming.
- Handling all purchasing requests including sourcing, comparing, and managing all suppliers/vendors and supporting marketing team.
- Partnering with Global-e’s global IT team in on and offboarding, overseeing all equipment and inventory needs in the UK and Europe.
- Working closely with the Finance team, managing the expense and invoice processing. Need to understand invoicing processes.
- Managing all health and safety processes ensuring that the office is operating in accordance with regulations.
- Working closely with the HR team, taking initiative for employee social events.
- Assisting with employee onboarding and offboarding processes.
- Responsible for welcoming new joiners, doing introduction and health and safety tour of the office. Ensuring that their workspace and computer is ready for their first day of work.
- Providing proactive and efficient assistance to management and employees.
- Working with the facilities team in the building to ensure any office issues are fixed promptly.
- 4+ years prior experience as an Office Manager, in a fast-growing and agile business.
- Facilities management and office administration experience is required.
- Ability to source and manage suppliers.
- Experience in working with Finance to process invoices.
- Prior experience in facilitating office and offsite cultural events.
- Excellent time management and organizational skills with a strong ability to multi-task and handle many projects simultaneously and independently.
- Must be proactive and adaptable, with an eye for detail.
- Excellent interpersonal and communication skills.
- Must be able to work from the office Monday, Tuesday & Thursday.
Global-e London, England Office
154 Clerkenwell Road, London, United Kingdom, EC1R 5AB
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