The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Role: Team Executive Assistant
Reporting to: Chief Business Officer
Location: London
Employment Type: Permanent
Role Overview:
We are looking for an Executive Assistant to provide high-quality administrative and organisational support to members of the Executive Committee. This role is responsible for ensuring efficient day-to-day operations, managing complex schedules, coordinating travel, and supporting key business processes. We are looking for an individual who is highly organised, proactive, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Provide administrative support to multiple Executive Committee members
Manage complex diaries, including scheduling meetings across multiple time zones.
Coordinate internal and external meetings.
Arrange and manage end-to-end travel bookings, including multi-destination itineraries.
Coordinate accommodation, transport, and visas where required
Prepare and submit expense reports on behalf of Executives via Workday
Ensure expenses are processed accurately and maintain compliance with company expense policies
Support Executives with system-related administrative tasks including approvals in our Workday system.
Act as a key point of contact between Executives and internal/external stakeholders
Maintain confidentiality and handle sensitive information and tasks.
Support with ad hoc requests on a daily basis.
Skills & Experience needed:
1–2 years experience in a Team Assistant, Personal Assistant, or Executive Assistant role
Experience supporting multiple senior stakeholders and Executives
Proven experience managing complex diaries across multiple time zones and scheduling.
Experience using Workday (or similar systems) for expenses and approvals
Strong experience in preparing and processing expense reports
Experience booking multi-destination and international travel
Excellent written and verbal communication skills
Strong organisational skills with high attention to detail
Ability to prioritise and manage multiple tasks effectively
Proactive, adaptable, and solutions-oriented mindset
High level of professionalism, reliability and responsiveness.
What you will get in return:
25 days annual leave + public holidays
Private Medical Cover (Employee only)
Income protection
Life Assurance
Pension plan included
Opportunity to work with a diverse, agile and global team.
Exposure to all aspects of the business and cross-jurisdiction.
A genuinely unique opportunity to be part of an expanding large global business + more
Additional information:
We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
For more information on our commitment to Corporate Social Responsibility (CSR)) please visit https://theapexgroup.com/csr-policy/
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
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