Following the company’s restructuring and transition to a more sustainable 64-restaurant estate post pre-pack administration, the Estates function is focused on consolidating and optimising property management across the portfolio.
The Estates Coordinator will play a key supporting role to the Head of Estates, particularly in managing and coordinating the extensive documentation required for lease assignments, licence transfers, and property-related legal processes. The role will ensure that all property records, legal documentation, and landlord correspondence are accurate, up to date, and compliant with business and regulatory standards.
This role requires a highly organised, detail-oriented individual who thrives in a fast-paced, changing environment and can manage multiple priorities with professionalism and precision.
Responsibilities
Lease Administration
- Support the Head of Estates with the preparation, review, and completion of all documentation relating to lease assignments, renewals, and surrenders.
- Maintain an accurate and comprehensive database of all lease documentation and key dates (renewals, expiries, rent reviews).
- Assist in collating information for new site acquisitions, disposals, or relocations.
Documentation & Compliance
- Manage document control for all estates-related contracts, correspondence, and legal documents.
- Ensure all property files (both digital and physical) are consistently maintained and meet audit and compliance standards.
- Track and file key legal documents (licences, deeds, rent deposit agreements, insurance certificates, etc.).
Financial & Reporting Support
- Assist with the preparation of reports and trackers for lease costs, service charges, and rates payments.
- Work with the Finance team to verify landlord invoices and ensure timely approval and payment.
Support the Head of Estates in forecasting and budget tracking for property-related expenditure.
Stakeholder Coordination
- Act as a central point of contact between internal stakeholders (Finance, Legal, Operations) and external partners (landlords, managing agents, solicitors).
- Manage general estates-related correspondence and queries promptly and professionally.
- Support internal communications regarding estate changes, closures, or new site updates.
People & Culture
Champion the company’s collaborative and pragmatic culture during this period of transformation.
Contribute to a supportive, agile, and solutions-focused Estates team, with a proactive approach to problem-solving and process improvement.
About You
- Experience in property or estates administration, preferably within a multi-site hospitality or retail environment.
- Strong understanding of lease documentation and property legal processes.
- Exceptional attention to detail and organisational skills.
- Ability to manage multiple workstreams and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (particularly Excel and Word); experience with property management software advantageous.
- Collaborative team player with a flexible, can-do attitude.
Package
- Salary: Circa £45,000 per annum pro rata to 3 days per week
- This is a fixed term contract for a 6-month period 3 days per week
- Private medical insurance & Income Protection
- Pension contributions & salary sacrifice scheme
- Opportunity to play a key role in rebuilding and shaping the future estate of Pizza Hut Restaurants UK
