Business Operations Associate

Company Description

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need. 

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today’s global marketplace.

Job Description

We’re recruiting for a Business Operations Associate (BOA) to support our programmes by providing invoicing, payment reconciliation and accounts receivable administration. You’ll be responsible for consolidating invoices and prepare for monthly accounting processes.

It’s a great opportunity for someone who has a passion for providing quality, along with strong attention to detail and excellent problem solving skills.

You’ll be responsible for receiving and reconciling customer payments by preparing payment distributions and entering payments onto the relevant systems. You’ll also manage accounts receivable aging and perform collection responsibilities where necessary. In addition to this you’ll administer, audit, and reconcile all tax related processes and respond to any supplier inquiries.

The Business Operations Associate will:

• Hybrid work schedule: 3 days in the office, 2 days remote 
• Receive and reconcile client payments to invoices using VMS technology supporting each programme.
• Adhere to SLAs for payments and ensure supplier payments are remitted timely and accurately.
• Summarise consolidated invoices and prepare for monthly accounting/tax processes.
• Prepare supplier payment distributions and send to accounts payable department.
• Apply customer payments to PeopleSoft invoices.
• Manage accounts receivable aging and communicate to PMO’s regarding past due invoices.
• Respond to supplier and Programme Office enquiries relating payments.
• Administer, audit, and reconcile all tax related processes and issues.
• Assist the Invoicing Analysts with HMRC, Audit, Remittances and Ad Hoc Requests.
• Report issues promptly and work with all parties to a satisfactory conclusion.

Qualifications

You might not have experience in this area yet but you will need a strong knowledge of MS Office especially MS Excel as you'll need to use it daily. Great organisational and time management skills will be important and you'll be comfortable prioritising workload to meet deadlines. You'll have high attention to detail and a passion for quality, keen to develop your skills in this area and embrace new technologies as you do it. This role will be a key part of a team but you'll equally have your own tasks to manage so the ability to work independently and multi-task is important.

Additional Information

As a workplace, we focus on relationships – with each other, our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.