Jobs at Flexjet

Coordinate daily office operations at the Farnborough facilities, including supplies, equipment, facilities, suppliers, records, meetings, travel, visitors, invoices, purchase orders, expenses, and administrative projects. Serve as a key contact for colleagues, visitors, and external providers while supporting a professional and efficient workplace. Occasional travel to the London Mayfair office is required.

Supports daily finance operations by processing invoices, expenses, payments, and company card transactions. Reconciles vendor statements, bank accounts, aged creditor balances, and intercompany accounts while resolving supplier queries and assisting with month-end reporting. Maintains accurate financial records, manages finance inbox queries, and supports the wider finance team under strict deadlines.

Coordinate and support Cabin Server training and hospitality training logistics worldwide. Maintain training records, schedule new hire and recurrent sessions, liaise with training providers, reconcile training invoices, prepare training facilities and supplies, assist with travel and documentation, and support Cabin Server leadership and trainers as needed.

Provides HR and employee relations guidance to managers and employees, supporting absence, performance, disciplinary, grievance, conduct, wellbeing, investigations, and formal hearings. Maintains confidential case records, ensures compliant documentation and timely actions, advises on UK employment law and HR best practices, contributes to policy improvements, and supports broader engagement, wellbeing, learning, and development initiatives.

Develops and executes digital and content marketing strategies across Flexjet portfolio brands. Responsibilities include creating and localizing website, email, blog, social, print, and digital content; implementing SEO and GEO practices; optimizing websites; coordinating translations; supporting PR activations; collaborating with global teams; and using analytics to improve engagement, visibility, and customer experience.

Control, store, and distribute aircraft parts ensuring compliance with Part-145 and airworthiness documentation. Manage goods receipt/dispatch, inventory accuracy, shelf-life control, quarantine non-compliant items, preserve parts per manufacturer/regulatory requirements, prepare shipments, and support audits and engineering to supply serviceable components.

Serve as the central communications hub between Crew, Operations, Scheduling, and Owner Services to maintain real-time operational awareness, coordinate crew travel and accommodations, manage IROPS, perform quality checks, interpret operational data, and produce daily operational reports to ensure smooth flight execution.

Sell FXAIR private jet charters and memberships by proactively generating outbound business, converting inbound leads, managing charter bookings end-to-end, and building long-term client relationships while meeting revenue, margin, and referral KPIs. Collaborate with Flexjet, Client Service, and Revenue Management teams and log activity in Salesforce.

Manage aircraft maintenance planning and continued airworthiness for a business aviation fleet. Coordinate scheduled/unscheduled maintenance, review work packages and records, ensure EASA compliance, implement ADs/SBs, support fleet technical status, and optimize maintenance to meet operational schedules.

Provide operational and administrative support to flight teams, coordinating catering, uniforms, aircraft stock, vendors, and owner-specific service requests. Manage inventory, procurement, expense tracking, and in-flight service issues. Support crew real-time needs, assist with presentation/resets, and maintain service procedure updates while handling physical tasks and occasional travel.