About the Role:
Join Baird as a Talent Acquisition Coordinator – Deliver an Exceptional Candidate Experience
The Talent Acquisition Coordinator plays a pivotal role in shaping a seamless and high-quality candidate journey across Baird’s European hiring landscape. Based in our UK office, you will sit at the heart of our recruitment operations, ensuring every interaction reflects the professionalism and excellence of our brand.
In this role, you will take ownership of end-to-end coordination across multiple hiring processes—managing complex interview scheduling, event coordination, preparing compliant offer packs for both London and Frankfurt, and overseeing rigorous European background screening processes. Your ability to balance precision with pace will be key in ensuring each stage of the process runs smoothly and efficiently.
Working closely with recruiters, hiring managers, and HR partners across regions, you will act as a trusted partner—bringing organisation, attention to detail, and a proactive mindset to everything you do. If you take pride in delivering a consistently polished experience and thrive in a fast-paced, collaborative environment, this is an opportunity to make a meaningful impact.
The Impact You’ll Make:
Coordinate and manage complex interview scheduling across multiple time zones, including virtual and in‑person interviews, ensuring a positive and professional candidate experience
Prepare and assemble offer packs for London and Frankfurt hires, ensuring accuracy, consistency, and alignment with local requirements
Coordinate end‑to‑end background screening processes across Europe, partnering with vendors and internal stakeholders to ensure compliance and completion
Maintain accurate candidate and requisition data in recruiting and HR systems, with strong attention to detail and data integrity
Serve as a key point of contact for candidates and internal partners, responding to inquiries and providing clear communication throughout the hiring process
Partner closely with recruiters and HR colleagues to support efficient, compliant hiring workflows
Identify issues or discrepancies in offers, background checks, or scheduling and proactively escalate or resolve them
Support process improvements and documentation to enhance consistency and scalability across European recruiting operations
What You’ll Bring to Baird
Minimum of 2–3 years of experience in recruiting coordination, HR operations, or a related administrative support role
Bachelor’s degree preferred, or equivalent combination of education and experience
Demonstrated experience coordinating interviews and managing calendars in a fast‑paced environment
Exceptional attention to detail, particularly when working with offer documentation and background screening requirements
Familiarity with recruiting or HR systems (e.g., applicant tracking systems, HRIS); Workday experience a plus
Strong organizational and time‑management skills, with the ability to manage multiple priorities and deadlines
Clear, professional written and verbal communication skills
Comfort working across geographies and time zones, with an understanding of regional nuances
Proactive mindset with the ability to anticipate needs and follow through with minimal supervision
Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.
Baird London, England Office
15 Finsbury Circus, London, United Kingdom, EC2M
