Share Plans Manager

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10,000 colleagues, we provide our products and services in almost 100 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Convatec’s revenues in 2023 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more about Convatec, please visit http://www.convatecgroup.com
As Share Plans Manager you will report to the Deputy Company Secretary and be a key member of the Company Secretariat team of this FTSE100 global medical solutions and technology company. With the responsibility for the administration of Convatec’s share plans, working effectively with key internal and external stakeholders, including HR/Reward, Finance and Company Secretariat colleagues, as well as our third-party share plans administration provider and trustees of the EBT.
At Convatec, we’re transforming our business for the better. Better products. Better ways of working. And better ways of delivering for our customers and each other. We’re aiming for nothing short of excellence. Join us on our journey to #ForeverCaring as our Share Plans Manager and you’ll do the same.

Your main responsibilities will include the following :

• Serving as primary liaison and managing the relationship with our third-party share plans administrator, and trustee. Ensuring  timely and accurate administration of Convatec’s share plans including share plan grants, vestings and maturities.
• Ensuring all participant share plan transactions are correctly processed and settled, with appropriate governance in place.
• Working closely with HR/Reward in the management of the end-to-end process for the annual & quarterly grants and vests in relation to the executive share plans (LTIPs and Share Plan /RSUs), including verification of details to be provided, and uploaded to the share plan portal.
• Administering Convatec’s annual UK and International Sharesave invitations and Employee Stock Purchase Plan (ESPP) in the US; developing communication materials ahead of the annual launch and maturity. Providing eligibility data to the share plan administrator, calculating the option price and minimum & maximum savings amounts in local currency.
• Ensuring correct treatment applied to leavers and provide share plan proration calculations as and when requested by HR/Reward.
• Providing monthly payroll reports to relevant payrolls for reporting/recording purposes following share vestings and Sharesave maturities.
• Working collaboratively with key internal partners in Company Secretariat, Finance, Payroll, Communications, Legal and Tax functions to ensure any internal requirements are defined and delivered.
• Working with HR to ensure share plan data is entered accurately on Convatec’s HRIS system (Workday)
• Preparing equity reports for management including reports for budget forecast and administrative papers and reports for Remuneration Committee
• Ensuring all service level agreements with our third-party share plans administration provider are met and reviewed appropriately.
• Reviewing, querying and approving invoices from third-party vendors, working with finance to manage payment requests.
• Working with Company Secretariat colleagues to ensure timely RNS announcements are made in relation to PDMR grants, vestings and maturities.
• Working with Reward to ensure Senior Management meet and maintain their Shareholding requirements.
• First point of contact for all share plan related queries.

We are looking for the following in our successful candidate :

• An excellent working knowledge of Executive and All-Employee plans, Deferred awards, Long Term Incentive plans, and Sharesave plans and their administration in an international listed company environment.
• Excellent written and verbal communication skills, with attention to detail.
• A team player comfortable managing internal and external relationships, but also able to work independently and effectively.
• Project management skills.

Further Information :

• To commence as soon as possible
• Hybrid working model - remote and in office (at least one day per week ideally)
• Our head office location is Paddington London (close to Railway Station).

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Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

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