Senior Manager, Global Congress Excellence, Congress Operations

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Role and Responsibilities

• Chair and lead cross-functional planning team meetings for Priority centralized Congresses, achieve consensus among cross functional team members, develop timelines, monitor status, and provide comprehensive communications.

• Lead the planning & execution of logistical congress activity, partnering with the functions across the TAs to execute on time, on plan, and on budget.

• Oversee logistics agency for all congress planning, housing, registration, ancillary meetings including TLEs, communications, financial reconciliation and on-site logistic coordination, including manage attendees list.

• Monitor registrations, send reminders, run reports, and work with the logistic agency to make all necessary arrangements for the attendees.

• Work on multiple congresses simultaneously, requiring high multi-tasking skills.

• Coordinate onsite job responsibilities with the onsite logistics team when required and appropriate.

• Responsible for budget management, partnering closely with Finance to improve transparency and accountability across all stakeholders

• Review and approve all vendor budget estimates, contracts and SOWs

• PO generation, invoice approval with reconciliation

• Create individualized KPI metrics and reports per congress

• Create & manage an activity plan with the team and to provide overall real-time progress tracking and flag areas for deep dives

• Provide input into and be held accountable for BMS Congress standards

• Familiar with compliance and legal WW, and local departments to ensure each event is delivered in full accordance with laws and regulations.

• Travel to assigned congresses.

• Support as needed the GCE Lead with sponsorship selection and approval through grants/giving process for TIER 1 congresses

• Work on special projects and support the Director GCE Congress Operations as required

• Update Exhibit Force tool for assigned congresses.

• Model BMS behaviors and reinforces such behaviors at all levels in the organization.

• Responsible for general administrative duties as required.

Qualification & Experience

• 5 years meeting planning experience with at least 3 years in Pharma business.

• Pharmaceutical Congress experience preferred.

• Ability to work efficiently and timely in order to meet deadlines

• Ability to be flexible and handle change well

• Microsoft Word and Excel experience – Advanced level

• Experience with meeting industry technology preferred (CVENT)

• Advanced oral and written presentation skills required

• Ability to take the initiative to review, prioritize, and make decisions as to what is routine versus what is critical, with little supervision

• Demonstrated complex project planning and management skills, including financial and budget management

• Proven change agility/resiliency, and ability to successfully engage internal and external stakeholders along a change journey

• Have demonstrated an innovative mindset and implemented creative solutions that simplify processes and improve end-user experience

• Attention to detail

• Demonstrated project management skills with the ability to manage multiple projects simultaneously.

• Budget management experience

• Solid understanding of the cross functional components that impact Scientific Communications & Engagement (SCE) initiatives and integrate appropriate input arising from internal and external team members into the congress strategy.

• Ability to travel 

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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