Senior HR Administrator

Key Responsibilities

• HR Administration. Draft employment offers and contracts, fixed-term contract extensions and respond to reference requests and other HR operations.
• On-boarding. Manage the new starter on-boarding process and provide orientations to new starters on their first day. Also provide support to the manager to ensure all setup is completed prior to the new starter joining.   
• Off-boarding. Manage any resignations ensuring acceptance letters are sent, exit interviews are held where required and the off-boarding process is followed.
• Benefits. Support the payroll specialist with the administration of benefits including supporting with the administration for the PIB benefits portal.
• Transfers. Manage any internal transfers or promotions ensuring formal documentation is complete and records are updated where required.  
• Cascade. Maintain and update the Cascade HR system and produce reports for the HR Team and other departments when necessary. 
• Electronic and Paper Filing. Ensure employee electronic records are kept up to date and any archiving is complete to maintain GDPR Compliance. Work with the legal team on any GDPR audits.   
• Policy and Process Document review. Work with the HRBP’s on updating policies and ensure any process documents specific to HR Administration are kept up to date.  
• Reward. Support the HR Leadership Team with the annual remuneration review ensuring letters are sent to employees communicating any changes to their remuneration and systems are updated with new salaries. 
• Process Improvement. Looks for ways to improve and enhance our HR administration offering with a focus on the joiners, movers, leavers process and work on any other ad-hoc projects assigned to you. 
• HR Inbox. Responsible for managing the HR Inbox and responding to any queries received or escalating the queries to the necessary person in the team. Be the first point of contact for employees.  
• Team Back Up. Provide support to the team in the event of absence or where required due to heavy workload.

Skills, Knowledge and Expertise

• Educated to a Degree level is desirable
• Essential – CIPD qualification, studying towards a CIPD qualification or a desire to study towards a CIPD qualification
• Professional/ Financial Services and/or Corporate work experience is desirable 
• Previous work experience managing HR Administration for a busy team and a track record of making process improvements
• Very well organised
• Ability to operate beyond scope of the role but with preparedness to do routine tasks
• High achievement motivation
• Mature and calm disposition with professional self-projection
• Passion for excellence and strong attention to detail
• Excel and Word competent. 
• Good numeracy
• Good team worker 

Benefits

About
Petroineos Trading Limited comprises trading and refining joint ventures between PetroChina International (London) Company Limited and INEOS. Established in 2011, Petroineos is one of Europe’s leading International Integrated Energy Trading Companies. Our highly experienced teams trade a comprehensive range of energy products, supported by a network of professional teams across the globe, enabling our customers to benefit from our ability to leverage our shareholders’ global network. Trading is carried out by three divisions: Crude, Refined Products, and Low Carbon Solutions.To discover more about the company, click here.