Coordinate the full lifecycle of trade shows, exhibitions, conferences, and corporate events. Responsibilities include exhibition stand logistics, supplier management, branding materials, registrations, travel and accommodation, international shipments, inventory oversight, onsite delivery, and post-event reporting. The role also supports event marketing activities and stakeholder coordination, with potential travel for event delivery.
Company Description
Air Charter Service is a global provider of bespoke air charter solutions, delivering seamless private, commercial and cargo services. We work with a diverse client base ranging from UHNW individuals to entertainment groups and sports organisations.
We're looking for a proactive Senior Events Coordinator to join our busy team at our Surbiton HQ. This role is ideal for someone with strong experience coordinating trade shows, exhibitions, conferences, and corporate events. You'll play a key role across the full event lifecycle, supporting event planning and delivery, coordinating exhibition stand logistics, managing suppliers, arranging travel and accommodation, overseeing event inventory and shipments, assisting with on-site delivery, and supporting post-event reporting.
** Please note: This position is a 6 month fixed term contract **
Job DescriptionKey Responsibilities will include but are not limited to:
- Coordinate the end-to-end delivery of trade shows, exhibitions, conferences, and corporate events.
- Work with internal stakeholders to develop and execute event strategies.
- Manage exhibition stand logistics, including stand design, build, graphics production, onsite operations, and dismantling.
- Coordinate branding, promotional materials, merchandise, delegate packs, and event collateral.
- Support event marketing activities and campaigns.
- Manage registrations, exhibitor portals, and event deadlines.
- Coordinate travel, accommodation, visas, transportation, and domestic and international event shipments.
- Support onsite event delivery and provide post-event reporting.
- Monitor event assets, stock levels, and inventory.
- May be required to travel and provide onsite support at exhibitions, trade shows, conferences, and corporate events as business needs dictate.
- Minimum of 4 years' experience coordinating exhibitions, trade shows, conferences, or corporate events.
- Strong organisational and project management skills.
- Experience managing suppliers, logistics, travel, and event administration.
- Knowledge of international shipping and customs processes is advantageous.
- Strong communication and stakeholder management skills.
- 6 month fixed term contract
- 22 days annual leave
- Free daily breakfast & lunch in our office canteen "The Hangar"
- Free onsite gym with classes
- 2x "giving back" charitable days a year
- Onsite car park
- Private healthcare and Pension
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