Senior Company Secretarial Assistant

Job Description

As a member of the Corporate Secretariat team, the successful candidate will assist in providing a full secretariat service to the Group and its overseas subsidiaries (including in the UK, Europe, Asia, Australasia and Middle East regions.

Your purpose:

Providing support within the UK team as part of a busy, friendly international Corporate Secretariat which carries out all core company secretarial responsibilities for the Group’s subsidiaries, with a focus on statutory compliance and record-keeping, routine annual and year-end procedures, and ad-hoc projects, as well as managing the compliance and maintenance of the Group’s international portfolio of subsidiaries with external consultants/legal service providers. Core duties include:

• Managing subsidiary, branch and other entity management/compliance, including:
• Incorporation/registration of new entities.
• Deregistration/liquidation of existing entities.
• Statutory documentation/files and entity management database records.
• Subsidiary board minutes and shareholder resolutions for both ad hoc and routine matters.
• Statutory returns.
• Statutory accounts.
• Advising on project/bid and KYC support e.g. in connection with the preparation of statements, provision of documentation.
• Preparing Powers of Attorney.
• Assisting with document and contract execution requests (notarisation, legalisation requests).
• Supporting the M&A Team on merger & acquisition and divestiture/reorganisation and project support (including post-completion filings, onboarding new entities).
• Assisting the team with review of UK subsidiary accounts.
• Providing support to other Legal team members.

What you can bring:

• Previous practical company secretarial experience (ideally within an international Corporate Secretariat team).
• Experience of managing the administration of entities in a range of jurisdictions/internationally.
• Company secretarial technical skills, preferably developed in a complex international group.
• Microsoft Office: Intermediate level.
• Working knowledge of entity management platform/database (such as EnGlobe, Blueprint) desirable.

Qualifications:

• ICSA qualified or currently undertaking ICSA qualification (ideally with experience working in an international corporate secretariat)

OR

• Degree qualified (or equivalent), willing to undertake ICSA as post grad study.

The individual:

• Good organisational and administrative skills.
• Articulate with excellent communication skills, especially written English.
• Ability to prioritise and manage a large and varied workload; ability to work autonomously with minimal supervision.
• Happy working in a fast-paced environment with demanding deadlines and willingness to learn to take on new responsibilities and tasks.
• Professional approach.
• Team player.
• Good interpersonal skills required (tact, honesty, integrity, confidentiality, patience and ability to get on well with all levels of staff in a multicultural environment).
• Self-motivated with problem solving and decision-making skills.
• Accuracy and attention to detail essential.

Location:

Based in the UK, primary location: Epsom or London office (with possibility of hybrid/remote working as per company policies). Requirement to travel to either Epsom or London office for meetings as and when required.

Meeting your needs: 

When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career. 

Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need. 

New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below: 

YourReward at AtkinsRéalis (atkinsrealis.com) 

Training: 

AtkinsRéalis is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions. 

More about us: 

AtkinsRéalis is a leading global consultancy with over 100 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world. 

Check out some of our recent, most exciting projects: AtkinsRéalis Projects (atkinsrealis.com) 

Additional Information: 

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance. 

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

Worker TypeEmployee

Job TypeRegular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.