About Engineered Arts
Engineered Arts is the leading manufacturer of full-size humanoid robots used for entertainment, education and communication. With 20 years of hardware and software development, our robots have been sold in over 30 countries worldwide with customers such as NASA, PwC, Meta and many more.
Our Ameca robot is well known as ‘the face of AI’ and a social media viral success, taking advantage of the generative AI craze. Along with our ultra-realistic Mesmer range of animated figures our robots continue to surprise and excite visitors at museums, theme parks, visitor attractions and trade shows as well as aid leading universities with AI and robotics research. Our robots are poised to break into the future mega-expansion service robot segment, with applications such as front of house, receptions, check-in desks, information points and PoS.
We are a team of dedicated engineers and creatives striving to develop the very best experiences for our customers. Our internal motto is ‘Be Wow’, everything we do is fun, entertaining or surprising to encounter. We always push the boundaries of what is possible in humanoid robotics, researching and developing new systems and techniques to further their appeal. We explore and challenge the human perception of robots as well as the fear and discomfort and the excitement and joy life-like mechanical humanoids present.
“Diversity & Inclusion at Engineered Arts
At Engineered Arts, innovation is at the core of everything we do — and we believe true innovation only happens when diverse minds come together.
We are committed to building a workplace where people of all backgrounds, identities, and perspectives feel welcome, supported, and empowered to contribute. Whether you’re an engineer, developer, or creative thinker, we value what makes you unique.
We actively promote inclusion across our hiring, design, and development practices, and we’re always looking for new ways to reflect the world around us — in our team, our robots, and our ideas.
Because building the future means including everyone in it.”
We are committed to equal opportunity in employment and comply with all applicable non-discrimination and equal employment laws in the regions where we operate.
This is a varied and fast-paced role at the heart of the business, providing executive, operational, and finance support across the Engineered Arts Group, with international offices in Falmouth, London, San Francisco, and Montreal.
Working closely with the Senior Leadership Team, you'll coordinate complex diaries and international travel, act as a key point of contact for colleagues, customers, and external partners, and help ensure the smooth day-to-day running of our offices. You'll also play an important role in organising company events, supporting global travel arrangements, processing sales orders and customer invoices, and assisting with a range of finance activities including invoice processing, expense management, supplier accounts, insurance renewals, and timesheet administration.
This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys variety, and takes pride in keeping people, projects, and processes running efficiently.
Main Responsibilities
EA to leadership team
Diary management and team admin support
Travel planning and arrangements
Meeting admin support, including some minute taking
Point of liaison between leadership and internal/external teams
Support with internal company meetings and comms
Office administration
Answering telephones and door entry system administration
Courier bookings
Ordering (Placing orders approved by team leads, checking and ordering office supplies and consumables, Purchase orders)
Utility contracts
Organising monthly “Deliveroo Thursdays”
Organising office parties and social events
Insurances - managing policy renewals and adding coverage throughout year as needed
HR administration
General office admin assistance
Sales, Events and Installations
Planning and booking travel for staff attendance at events (trade shows and customer paid engagements) and customer installations
Assisting with logistics
Coordination of press & media meetings/visits
Dealing with sales order administration, including invoicing, and order placement through to fulfilment
Finance
Preparing, distributing and following up supplier invoices for approval
Posting invoices and card expenses to accounts
Checking supplier statements
Support and administration of staff expense claims and timesheets
Qualifications, Knowledge, Key Skills and Experience
Essential
Excellent organisational skills with the ability to manage multiple priorities and meet deadlines.
Strong attention to detail, ensuring accuracy across administrative, financial, and operational tasks.
High level of discretion and professionalism when handling confidential and sensitive information.
Proactive, self-motivated approach with strong independent problem-solving skills.
Excellent computer literacy, with proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, and Drive).
Strong written and verbal communication skills, with the ability to build effective relationships across all levels of the business.
Useful
Experience using Pleo or similar expense management and finance systems (ERP experience desirable).
Willingness to travel occasionally, including international travel, as required.
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