Support the Head of Investment Management through complex diary and calendar management, travel and expense coordination, communications screening, meeting preparation, briefing materials, minute-taking, action tracking, and confidential information handling. The role requires strong stakeholder management, commercial awareness, advanced Microsoft Office skills, proactive problem-solving, and the ability to coordinate cross-functional activities and executive priorities independently.
We are seeking an ambitious and commercially minded Senior Assistant to support the Head of Investment Management based in London. The successful candidate will develop a strong understanding of PATRIZIA’s business and play a central role in coordinating the various activities, stakeholders and processes that have a bearing on the Head of Investment Management’s time and priorities.
Your Responsibilities
- Provide proactive diary management, ensuring effective prioritisation of meetings, appointments and commitments.
- Coordinate complex calendars across multiple internal and external stakeholders.
- Develop a strong understanding of the business and use this insight to coordinate the interdependent activities, stakeholders and processes that influence the Head of Investment Management’s time and priorities.
- Quickly build a detailed working knowledge of PATRIZIA’s systems and processes, navigating them effectively and developing strong relationships with the colleagues and teams involved.
- Arrange domestic and international travel, including flights, accommodation, visas and itineraries.
- Manage expense submissions and reimbursement processes.
- Screen and prioritise incoming communications, responding or escalating as appropriate.
- Prepare correspondence, briefing notes and documentation on behalf of the Head of Investment Management.
- Prepare agendas, meeting packs and supporting materials for internal and external meetings.
- Coordinate logistics for meetings, including scheduling, venue arrangements and technology requirements.
- Ensure the Head of Investment Management is fully briefed ahead of meetings, presentations and key events.
- Attend meetings as required to take minutes, capture actions and monitor follow-up activities.
- Track and manage action items to ensure timely completion.
- Exercise sound judgement when handling confidential and sensitive information.
- Assist with projects and ad hoc initiatives across the Investment Management function.
What we look for
- Significant experience supporting a senior executive, preferably within investment management, private markets, asset management, financial services or a related professional services environment.
- Demonstrable commercial awareness and the ability to quickly understand the organisation’s business, operating context and priorities.
- Exceptional organisational and time management skills.
- Strong written and verbal communication skills.
- Advanced Microsoft Office skills, particularly PowerPoint, Outlook, Word and Excel.
- Experience preparing executive-level presentations and briefing materials.
- Excellent attention to detail and accuracy.
- Ability to manage highly confidential information with discretion.
- Strong stakeholder management and relationship-building skills.
- Proven ability to learn new systems and organisational processes quickly, identify the right points of contact and build effective cross-functional working relationships.
- Ability to work independently and proactively in a fast-paced environment.
- Strong problem-solving skills and ability to anticipate needs.
What we offer
- Flexible working: PATRIZIA has a hybrid working model with an average of two remote working days per week although for this role, additional office working days may be required based on the needs of the business.
- Personal Development: Extensive internal training and development opportunities via our PATRIZIA Academy
- International & inclusive environment: An inclusive, equal-opportunity workplace within an international company, actively promoted by our ED&I Council
- Time for social engagement: Two additional days’ holiday, e.g. for projects run by our PATRIZIA Foundation
- Strong community spirit: Active employee initiatives and networks
Sounds like you?
If you want to create a better tomorrow with us, we want to hear from you via our job portal (www.patrizia.ag/career). Together, let's make a positive impact.
We’re proud to be an equal opportunity workplace.
At PATRIZIA, we are committed to leading the industry in how we advance the equity, diversity and inclusion of our global teams. The opinion and experience of each individual counts. With inherent trust in each other, we do our greatest work steeped in courage, integrity, optimism and tenacity.
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