Essential Duties
- Create, review, and edit proforma invoices in response to billing attorney and legal administrative assistant requests.
- Execute complex bills in a timely manner (e.g., multiple discounts by matter, split‐party billing, preparation of electronic bills).
- Compile supporting documentation as required.
- Submit invoices by mail, email, and e-billing via the eBillingHub and client e-billing sites as required.
- Configure and maintain information on e-billing sites including setting up new clients, new matters, new timekeepers, and new rates, and communicate with clients regarding setup efforts.
- Address and resolve e-billing disputes and rejections.
- Create and maintain desktop procedures for any attorney or client/matter that has special handling requirements.
- Review and approve all new client/matter intake forms to ensure accurate setup in the 3E accounting system, including billing arrangements, rates, discounts, and payment terms.
- Report and maintain accounts receivable status information in appropriate tracking systems.
- Contact clients regularly regarding aged accounts receivable and apprise the billing attorney of payment status.
- Coordinate with the Cash Receipts Desk to ensure correct payment allocation and to process trust account transfers and cash applications.
- Process payment application and accounts receivable write-off transactions.
- Manage client payment schedules when a payment program has been agreed.
- Receive and respond to client questions and inquiries concerning billing or payments.
- Ensure compliance with billing and collections policies and procedures, recommending changes when necessary.
- Ensure important deadlines are met (e.g. client accrual notifications, budgets, invoicing, and status reports).
- Review, assess and ensure compliance with Outside Counsel Policies and Procedures.
- Review, assess and provide feedback, when requested, on the billing and collections requirements within new client engagement letters.
- Assist with verifying any new application changes or enhancements.
- Create and ensure compliance with any client-specific reporting requirements (e.g., accruals, budgets, timekeepers, and rates).
- Communicate professionally and courteously with clients, attorneys, paralegals, and other staff.
Other Duties
- Assist with special projects as needed.
- Perform other related duties as assigned.
Reporting Relationship
The Revenue Manager reports to the Financial Controller and works closely with the Senior Manager of Billing, Collections Manager, and various partners in leadership positions.
Subordinate staff: This position does not supervise staff.
Qualifications
Experience
The Revenue Manager should possess a minimum of three years of relevant experience, preferably in the legal industry.
A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is needed for this position.
Skills
- Working knowledge of accounting processes, Solicitors Accounts Rules, VAT principles.
- A solid understanding of the billing and collections processes in the professional services industry (ideally within a law firm environment) is preferred.
- Good attention to detail, time management and organizational skills, along with demonstrated analytical skills and the ability to effectively multi-task and prioritize work to meet deadlines.
- A strong client focus, as well as excellent written and verbal communication skills, with the ability to work both individually and as a member of a team.
- Ability to use Microsoft Office applications, primarily Excel, Word and Outlook.
Education
Bachelors or equivalent experience.
Physical Demands
Remains stationary at least 90% of the time. This position constantly operates computers, printers and other office productivity machines (e.g., copier, scanner, etc.) Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, vendors, clients and staff. This position must be able to inspect and observe information on a computer screen at least 90% of the time.
Working Conditions
Hybrid working environment.
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Our London office is a modern, state‑of‑the‑art space in the heart of the City of London, now home to more than 60 transactional and dispute resolution lawyers who bring deep industry insight and strong commercial judgement to complex cross‑border matters. Our continued growth strengthens our ability to support clients operating in today’s interconnected energy and financial markets. Our London lawyers are recognized in Chambers and Partners UK and Legal 500 UK, and we are leaders among US firms in the ARL Advisor Rankings Guide. We are committed to building a diverse, inclusive workplace that reflects the communities we serve, and we look for highly motivated lawyers and business professionals who value our culture of respect, collaboration, and excellence.
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