Leads PMO services for programmes and projects, providing governance, planning, reporting, risk and issue management, change control, financial administration, configuration management, and executive board reporting. Maintains project plans, RAID logs, milestones, budgets, deliverables, and documentation while ensuring adherence to governance standards. Builds stakeholder relationships, provides analytical insight, escalates risks, and may coach PMO analysts in programme frameworks and best practices.
Job Description
Summary of Work
The PMO role sits within the Divisional Team and is responsible for providing an analytical service to Programmes and Projects, reporting and providing insight into their progress and successful completion.Leading the use of programme governance processes and templates to ensure appropriate rigour is applied to the programme or project.
Key Accountabilities & Responsibilities
- Leading the PMO service on programmes and projects, either in a standalone PMO function or leading the tasks of other PMO analysts in the delivery of the PMO Service.Providing regular plan and milestone progress reports in line with Community of Practice standards.Tracking reasons for Amber or Red status and ensure that there is a clear corrective action plan documented.Being the conscience of the programme.
- Leading initial development and ongoing maintenance of high level and detailed project plans, creating and maintaining standardised project RAID logs through regular interactions with worksteams and ensuring risks and issues are communicated and appropriately escalated and tracking of mitigation actions.
- Implementing and ensuring adherence to project change control, quality and stage gate processes and templates, providing updates and insight to stakeholders.
- Providing a finance administration service to the project, e.g collating financial data, forecasting, administering the Monthly Accrual Process and completing purchase requisition requests on behalf of the project, financial reconciliation including invoice posting, highlighting issues with budget forecasts and actions where tolerances are out of line with expectations.
- Facilitate the sign-off of key project deliverables and implementing configuration management standards for projects, ensuring project library document naming and version control standards are adhered to.
- Producing the monthly Project Executive MI Report and board packs, Identifying and managing the flow of information to the project board, preparing and distributing agendas, minutes and actions/decisions list.Responding to Ad-hoc requests for information in relation to the programme or project.
Minimum Criteria
- Substantial experience providing a stand-alone PMO service to projects and/or leading other PMO analysts on programmes within financial services, large corporations or government IT environments
- Project / Programme management qualifications at foundation level (i.e. Prince 2, Managing Successful Programmes, P30, APMP)
Essential Criteria
- Analytical and able to justify and make recommendations using programme data and insights to drive the programme forward
- Excellent communication skills, able to articulate programme information to stakeholders and programme teams
- Experienced user of Word, Excel and Powerpoint
- Experienced user of MS Project and Clarity or an equivalent system
- Strong attention to detail both in completing PMO tasks and in quality assuring the work of peers and team members.
- Ability to build strong and effective relationships with stakeholders and programme team members
Desirable Criteria
- Effective at coaching others in the use of programme frameworks and the behaviours required to provide a best in class PMO service
- Experience of working within an Agile/RUP environment would be an advantage
PLEASE NOTE: This role falls inside IR35
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