This role involves providing high-level administrative and organizational support to the Capital Markets team, managing schedules, coordinating travel, handling client communication, and assisting with financial administration and documentation.
Job Title
Personal AssistantJob Description Summary
Job Description
Job Title: Team Secretary / Personal Assistant – Capital Markets
Location: London, UK
Service Line: Capital Markets
Service Line: Capital Markets
Role Overview
An exciting opportunity has arisen for a highly organised and proactive Team Secretary / Personal Assistant to join the London Capital Markets team based in Baker Street, London.
This role will provide high-level administrative and organisational support to a busy, transaction focused team. You will play a key role in ensuring the efficient running of day-to-day activities, supporting senior stakeholders, and contributing to the successful delivery of client instructions in a fast-paced environment.
Key Responsibilities
Team & Administrative Support
- Provide full secretarial and PA support to a team of fee earners, including senior leadership
- Manage complex and ever-changing diaries, prioritising meetings and resolving conflicts
- Arrange internal and external meetings, including logistics, room bookings, and hospitality
- Coordinate UK and international travel, including itineraries and visa requirements where applicable
- Process expenses in line with company policies
Document Production & Reporting
- Prepare, format, and proofread reports, client presentations, and marketing materials to a high standard
- Assist with the production of pitches, submissions, and investment memoranda
- Maintain accurate document management and filing systems
Client & Stakeholder Management
- Act as a professional point of contact for clients and internal stakeholders
- Build strong relationships across the business and with external partners
- Ensure all communications are handled promptly and professionally
Deal & Pipeline Support
- Assist with transaction processes, including coordinating documentation and timelines
- Support pipeline tracking, reporting, and CRM system updates
- Liaise with internal teams (e.g. finance, legal, compliance) to support deal execution
Financial Administration
- Assist with invoicing, billing processes, and fee tracking
- Support budget monitoring and reporting where required
General Support
- Provide ad hoc administrative support as required
- Identify opportunities to improve processes and enhance team efficiency
Skills & Experience
Essential:
- Proven experience as a Team Secretary, PA, or EA within a professional services environment (real estate, property, finance, or similar)
- Strong organisational and time management skills with the ability to multitask effectively
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
- High attention to detail and accuracy
- Discretion and professionalism when handling confidential information
Desirable:
- Experience within a transactionally focused team working to tight timetables
INCO: “Cushman & Wakefield”
Cushman & Wakefield London, England Office
43-45 Portman Square, London, United Kingdom, W1H 6LY
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