About the role:
To provide efficient, proactive administrative and organisational support to the management team/key individual(s), enabling them to focus on their core responsibilities. The PA Assistant will manage diary and travel arrangements, handle communications, coordinate meetings and events, and act as a first point of contact internally and externally.
Key ResponsibilitiesSupport the PA to maintain diaries, scheduling meetings, appointments and global travel arrangements (including accommodation, transport, visas where required).
Handling enquiries, taking messages and liaising with internal/external stakeholders.
Make meeting arrangements: booking rooms, organising catering, e.g. lunches evening meals.
Support event planning and coordination (internal workshops, team meetings, off-site events) including logistics, attendance lists, materials and post-event follow up.
Handle confidential information with discretion and maintain high levels of integrity and professionalism.
Provide ad-hoc project support or administrative tasks as required: research, data collection, expense tracking, supplier liaising.
Support Senior PA in other tasks when required and to cover in their absence as appropriate.
Stationary ordering, and local products i.e. ordering fruit and milk weekly
PO Management – raising and receipting invoices using the SAP system.
Skills, Experience & Qualifications
Essential:
Strong administrative/secretarial experience in a fast-paced office environment.
Excellent organisational skills with ability to multitask, prioritise and meet deadlines.
High level of accuracy and attention to detail.
Excellent verbal and written communication skills; professional telephone manner.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and credible comfort with IT systems.
Discretion and confidentiality when handling sensitive information.
Proactive, flexible, able to use initiative, anticipate needs, and work well both independently and as part of a team.
Desirable:
Previous experience as a PA or similar support role
Experience in minute-taking and presenting information.
Basic travel/tour logistics experience.
Familiarity with expense systems and basic finance administration.
Ability to liaise confidently with senior stakeholders.
This role may occasionally require flexibility beyond normal hours (e.g., early mornings, evenings) when supporting senior calendar commitments.
Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.
