Personal Assistant

Personal Assistant

Manchester or London

The opportunity

We are looking for a proactive and highly organised Personal Assistant (PA) to join our Vario Group team. Supporting members of our leadership team, you'll play a key role in ensuring the smooth running of day-to-day operations, providing high-quality administrative, organisational and business support across the function. 

You will build strong relationships with senior stakeholders, manage competing priorities and help drive efficiency across a fast-paced and growing practice group.

This is an exciting opportunity for an experienced PA who enjoys variety, thrives on building relationships and takes pride in delivering exceptional support. 

What you'll do

• Managing complex diaries, meetings and appointments for senior leaders
• Coordinating UK and international travel arrangements, accommodation and itineraries
• Organising internal and external meetings, events and workshops
• Preparing agendas, briefing packs, presentations and supporting documentation
• Managing inboxes, correspondence and communications on behalf of stakeholders
• Preparing and submitting expenses and invoices
• Taking meeting notes and tracking actions where required
• Supporting business development activity, including client events and relationship management
• Coordinating bids, proposals, client reports and marketing materials
• Working closely with internal support functions, including Finance, IT, HR, Facilities and Document Production
• Identifying opportunities to improve processes and ways of working across the team

This is a collaborative role and whilst you will support designated stakeholders, you'll also work flexibly across the wider Vario leadership team to ensure business priorities are met. 

About you

• Experience working as a Personal Assistant or in a similar role within a professional services environment
• Experience supporting senior leaders and building relationships with stakeholders at all levels
• Outstanding organisational and time management skills
• Strong attention to detail and the ability to manage multiple priorities simultaneously
• Excellent communication skills, both written and verbal
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel
• The confidence to work independently and use your initiative
• A collaborative, flexible approach and a strong customer-service mindset
• The ability to handle confidential information with discretion and professionalism

What we offer

• Agile working options, including home working (subject to diary commitments) 
• Carers’ leave of up to five paid days 
• 25 days’ annual leave, with the option to buy or carry over up to five additional days 
• Contributory pension (up to 5%) 
• Private healthcare and death in service cover (4x salary) 
• Access to benefits including an electric car scheme, cycle to work scheme, and interest free loans for season tickets, gym membership, or rental deposits

Next steps

Once you apply, our Recruitment team will review your application and keep you updated by email. The interview process typically consists of two stages. 

Our commitment to inclusion

Our strength lies in our differences. We’re proud to be a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, a signatory of the Race at Work Charter, and a proud partner of Neurodiversity in Law. We value diverse perspectives and encourage everyone to bring their authentic selves to work. 

If you’d like an informal conversation about the role, an alternative format of this advert, or to discuss reasonable adjustments, please contact Victoria Greaves at [email protected]. 

#LI-VG1