Provides proactive executive support to the CEO and Senior Leadership Team, including diary management, domestic and international travel coordination, itineraries, meeting organization, note-taking, action tracking, events, visitor access, airside security passes, and administrative support for the Farnborough Airport location. The role also handles confidential information and ad hoc projects in a fast-paced, growing business.
Company Description
We are seeking a highly organised and proactive Personal Assistant to join our growing team, based at the private terminal of Farnborough Airport.
Reporting directly to the CEO, this role will play a key part in ensuring the smooth running of a busy and fast-paced executive schedule.
Voluxis has ambitious growth plans, making this an exciting opportunity for an exceptional administrator with strong diary management expertise who is looking to develop a career in executive support while making a real impact within a growing business.
Job DescriptionThe duties of this role will include, but are not limited to:
- Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
- Coordinating travel arrangements, both domestic and international.
- Preparing detailed travel itineraries and supporting documentation.
- Organising meetings, including scheduling, logistics, and preparation of materials.
- Taking meeting notes and tracking actions where required.
- Supporting the organisation of company events, client functions, and leadership meetings.
- Assisting with internal social events and employee engagement activities.
- Providing day-to-day administrative support to the CEO and Senior Leadership Team.
- Managing airside security passes and escorting visitors where required.
- Supporting administration to ensure the smooth running of the Farnborough Airport location.
- Undertaking ad hoc projects and administrative tasks as the business continues to grow.
We’re looking for:
- Previous experience in an administrative, team assistant, coordinator, office manager or PA role.
- Strong diary management and scheduling experience.
- Excellent organisational skills with the ability to prioritise multiple tasks and manage changing priorities.
- High attention to detail and a proactive approach to problem-solving.
- Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
- Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.
- A professional, discreet and trustworthy approach to handling confidential information.
- A positive, hands-on attitude and willingness to get involved wherever needed.
- A strong desire to learn, develop and build a career in executive support.
- The ability to work independently while remaining collaborative and team-oriented.
- Holiday entitlement which increases with length of service
- Continued professional development opportunities
- Private healthcare
- Pension
- Cycle to Work Scheme
- Access to voluntary benefit platform
- On site parking with free charging points
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