Provides executive support to the CEO and Senior Leadership Team through diary management, travel coordination, meeting organization, note-taking, event support, administrative tasks, and visitor access management. The role requires discretion, strong organization, attention to detail, effective communication, and proficiency with Microsoft Office while supporting the smooth operation of the Farnborough Airport location.
Company Description
We are seeking a highly organised and proactive Personal Assistant to join our growing team, based at the private terminal of Farnborough Airport.
Reporting directly to the CEO, this role will play a key part in ensuring the smooth running of a busy and fast-paced executive schedule.
Voluxis has ambitious growth plans, making this an exciting opportunity for an exceptional administrator with strong diary management expertise who is looking to develop a career in executive support while making a real impact within a growing business.
Job DescriptionThe duties of this role will include, but are not limited to:
- Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
- Coordinating travel arrangements, both domestic and international.
- Preparing detailed travel itineraries and supporting documentation.
- Organising meetings, including scheduling, logistics, and preparation of materials.
- Taking meeting notes and tracking actions where required.
- Supporting the organisation of company events, client functions, and leadership meetings.
- Assisting with internal social events and employee engagement activities.
- Providing day-to-day administrative support to the CEO and Senior Leadership Team.
- Managing airside security passes and escorting visitors where required.
- Supporting administration to ensure the smooth running of the Farnborough Airport location.
- Undertaking ad hoc projects and administrative tasks as the business continues to grow.
We’re looking for:
- Previous experience in an administrative, team assistant, coordinator, office manager or PA role.
- Strong diary management and scheduling experience.
- Excellent organisational skills with the ability to prioritise multiple tasks and manage changing priorities.
- High attention to detail and a proactive approach to problem-solving.
- Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
- Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.
- A professional, discreet and trustworthy approach to handling confidential information.
- A positive, hands-on attitude and willingness to get involved wherever needed.
- A strong desire to learn, develop and build a career in executive support.
- The ability to work independently while remaining collaborative and team-oriented.
- Holiday entitlement which increases with length of service
- Continued professional development opportunities
- Private healthcare
- Pension
- Cycle to Work Scheme
- Access to voluntary benefit platform
- On site parking with free charging points
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