Provides administrative support across the global People Team, maintaining employee records, HR documentation, benefits, learning and development programs, performance reviews, onboarding and offboarding, absence tracking, reporting, policies, engagement initiatives, and right-to-work checks. The role also answers HR queries and helps deliver a consistent employee experience across the UK, US, and UAE.
As a People Team Administrator, you will work closely with, and support our global teams across Together Group – a multi-brand group of 12 agencies spanning technology, creative, design, communications, production and digital – in the UK, US and UAE, providing full-cycle People Team support for our global team of around 800 people.
Your role will give you a full insight, and training on, how to support a global team, covering administration and learning & development.
This would be an integral role supporting the People Team function and contributes to the overall success of the team by providing a high-level employee experience, administrative support, and delivering operational excellence to the organization.
This would be an integral role supporting the People Team function and contributes to the overall success of the team by providing a high-level employee experience, administrative support, and delivering operational excellence to the organization.
Key Responsibilities
- Assisting with day-to-day People Team administration
- Maintaining accurate employee information and records across our HR systems
- Drafting and issuing employee documentation, including contracts, confirmation of employment letters and changes to terms
- Supporting the administration of employee benefits across the UK, US and UAE, including enrolments, renewals and day-to-day queries
- Coordinating global learning & development programmes
- Providing administrative support for performance review cycles, including scheduling and tracking completion
- Coordinating global organisation charts
- Maintaining the People Team calendar of key dates, such as probation reviews, visa renewals and contract milestones
- Preparing weekly People Team reports
- Managing on and offboarding processes across the group
- Supporting absence and annual leave administration, including tracking and record-keeping
- Assisting with the coordination of employee engagement initiatives
- Maintaining and updating People Team policies, the employee handbook and intranet pages
- Supporting right-to-work and visa documentation checks for international employees
- Answering day-to-day HR queries
Skills and Experience
Skills, Knowledge and Expertise
- Be a professional organiser, that enjoys detail
- Be evangelical about HR systems
- Love finding solutions
- Understand the importance of 100% confidentiality
- Ability to work in a fast -paced environment
- Passionate about ensuring all Together Group employees have the support they need to flourish in their roles
- Proficient with excel, power point and other related tools
- An interest in diversity, equity and inclusion is desirable
- An interest in the creative, production, technology or luxury sector
- Excellent verbal and written communication skills
- Proactive and independent with the ability to take initiative
- Excellent time management skills with a proven ability to meet deadlines
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