The Operations and Office Assistant will manage office administration, support various departments, handle event planning, and assist with client interactions.
Make a real difference at one of London’s foremost SaaS scale-ups:
Be ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.
As an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.
The Role:
We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.
If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.
This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.
Key Responsibilities
- Office management and administration
- Reception Duties: Manage incoming calls, emails, and visitors.
- Office Maintenance: Oversee office supplies, equipment, and maintenance issues.
- Facilities Management: Coordinate cleaning, repairs, and office layout.
- Health and Safety: Ensure compliance with health and safety regulations.
- Event Management: Organise company and social events.
- Travel and Accommodation: Book travel arrangements for staff.
- Office Support: Provide general administrative support to all department
- Financial and Reporting
- Financial Management: Process expenses, purchase orders, and invoices.
- Reporting: Prepare and submit required reports (e.g. CCS, security audit).
- Project Support
- Project Assistance: Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).
- Data Management: Handle data validation and analysis.
- Client and Stakeholder Management
- Client Support: Assist with client meetings and events.
- Stakeholder Liaison: Maintain relationships with building management and suppliers.
- People and Culture
- Onboarding and Off-boarding: Support new and departing employees.
- Team Support: Contribute to a positive and efficient office environment.
Skills/Experience
- Essential Skills
- Organisational and Time Management: Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
- Communication: Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
- Interpersonal Skills: Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
- Problem-Solving: Ability to think critically and find solutions to challenges.
- Attention to Detail: Meticulous approach to ensure accuracy in tasks and data management.
- Adaptability: Flexibility to handle changing priorities and responsibilities.
- Proficiency in IT: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience
- Office Administration: Proven experience in a similar role, handling a variety of administrative tasks.
- Event Management: Experience in planning and executing events, including budgeting and coordination.
- Customer Service: Strong customer service orientation to interact with clients and visitors.
- Project Management: Ability to support and contribute to various projects.
At PredictX, every day is a leap towards reshaping the tech and AI landscape. It’s not just a job; it’s a journey to innovate and achieve excellence.
Ready to embark on this thrilling adventure? Join us, and let's redefine technology together!
PredictX Westminster, England Office
7th Floor, 52 Grosvenor Gardens, , London, , Westminster, United Kingdom, SW1W 0AU,
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