Office Manager

We are Bionic, and we're on a mission to make life radically easier for small business owners, building a one-stop shop for all their business essentials, and giving them an experience so good that they trust Bionic to sort everything for them, forever. 

The role 

At Bionic, we’re building something extraordinary - a one-stop shop that makes life radically easier for small business owners. That same energy flows through our workplace: fast-paced, high-impact, and buzzing with innovation and we’re looking for an Office Manager who shares our drive and wants to be part of a team that’s doing its best work every day. 

In this pivotal role, you’ll be the heartbeat of our London office environment, making sure everything runs like clockwork. From managing supplies and liaising with building management to coordinating internal events, you’ll play a key role in shaping a workplace where our talented team can thrive. You’ll also be a friendly first point of contact for visitors and new joiners, and a driving force behind a smooth, collaborative, and future-ready office, especially as we plan and deliver our exciting upcoming office relocation. 

Key responsibilities

• Manage office supplies, equipment and the office budget. 

• Act as the first point of contact for visitors, external partners and stakeholders. 

• Ensure consistency and compliance across health and safety, property management and general office processes. 

• Liaise with the building management to ensure smooth facility operations and adherence to building regulations. 

• Manage supplier and vendor relationships to support smooth day to day operations. 

• Facilitate employee onboarding and offboarding, including access control, IT setup coordination, and support with induction sessions. 

• Coordinate internal events and initiatives that promote company culture, collaboration, and a positive working environment. 

• Support ESG data tracking and reporting, ensuring the accuracy of sustainability metrics. 

• Assist with the planning and logistics of our new office relocation, including supplier negotiations, office layout and space planning, and implementing innovative ideas to optimise the new workspace.   

About you 

You’ll have proven experience in office management or a similar administrative role within a fast-paced, high-growth environment. You’ll also be able to demonstrate: 

• Strong organisational and multitasking skills, with the ability to prioritise and manage multiple responsibilities simultaneously. 

• Experience managing supplier and vendor relationships, including negotiating contracts and ensuring service delivery. 

• Knowledge of health & safety regulations and compliance, including property management and workplace risk assessments. 

• Familiarity with facility operations, including liaising with building management and coordinating maintenance or repairs. 

• Strong interpersonal and communication skills, with a welcoming and approachable manner for interacting with employees, stakeholders, and visitors. 

• Proficiency in office software tools (e.g., Microsoft Office, Teams etc) 

About Bionic Group 

Bionic has over 720 people working across three office locations and four businesses; Bionic - London, Bionic Outbound – Luton, Think Business Loans – Chelmsford, and Smart – Field based agents. 

We have a high energy work environment wherever the location; you can feel the passion the moment you walk through our door! Our work environments are packed with amazing people and energy, hubs of collaboration, creativity and fun! We’re one team, we get stuck in, we roll our sleeves up and we care about helping each other out wherever we can. We set the highest standards and show up every day to be the best version of ourselves. 

Working at Bionic means provides you many opportunities to advance your career, with incredible progression, recognition, and reward. 

Benefits 

We know that our employees are what sets us aside from our competitors, our benefits are just part of the way we say thanks. 

Enhance your health & wellbeing 🌱 

• Private healthcare cover 

• Employee Assistance Programme, including a virtual GP service, priority physio & talking therapies 

• Eyecare scheme 

 Taking time away from work 🏖️ 

• 25 days annual leave (3 to be taken over Christmas shut down period) plus the 8 UK bank holidays, increasing with tenure 

• 1 paid family/religious day of leave per year - following successful probation period 

• 1 paid charity volunteering day per year 

• Option to buy/sell up to an additional 3 days leave per year 

 Family matters: for the special moments 🏠 

• Enhanced maternity, paternity or shared parental leave 

• 2 days off for your wedding upon joining, and up to 5 days after 2 years' service 

• Flexible working options & a hybrid work approach 

Financial wellbeing 💸 

• Auto-enrolled salary sacrifice pension scheme  

• Life assurance 

• Season ticket Loans, salary advances & loans to buy/rent a home – based on tenure 

• Cycle to work scheme 

Recognition 🌟 

• Highflyers incentive, a VIP experience for our high performers across Bionic group to celebrate success 

• Company summer & Christmas party celebrations, business and local zonely & annual awards and recognition  

• Long service awards