Office Assistant

The Role

You are the first-person people see when they visit our office. You are the lynchpin for the team, trusted, energetic, lively, go-getter and confident. You will need to combine office administration with hands-on office support. You will be the go-to person for ensuring our London office runs smoothly and efficiently creating a welcoming, fun, and productive environment for our team.

Who You Are

This is an ideal opportunity for someone early in their career who is looking to grow in office management. You are approachable, reliable and comfortable working in a fast-paced, collaborative environment. You take pride in creating a welcoming workplace and enjoy supporting others.

You will fit right in if you:

• Have a strong sense of urgency and take responsibility for timely delivery.
• Take ownership and are comfortable working independly.
• Can deal with ambiguity and still move work forward.
• Take pride in your work and support the wider team.
• Are proactive, organised and reliable.

Day-to-Day Experience

Every day will be different, but you can expect to:

• Be hands-on in keeping the London office running smoothly.
• Provide day-to-day support to employees, visitors.
• Juggle a mix of planned tasks and ad-hoc requests.
• Work closely with colleagues across the UK, India and US.
• Look for ways to improve day-to-day office operations and experience.

Key Responsibilities

Office Management

• Ensure the office is welcoming, tidy, well-stocked and running smoothly.
• Act as the first point of contact for employees and visitors.
• Manage office supplier including cleaners, refreshments, maintenance and other services.
• Organise and support in-office events, team socials and visits from our global teams.
• Manage meeting rooms, post, deliveries and general office logistics.

Administrative Support

• Provide general administrative support across the business.
• Coordinate and schedule internal and external meetings.
• Support client events, conferences and other external activities.
• Assist team with travel arrangements.

Qualifications and Skills

• 1–2 years’ experience in customer-facing or administrative role.
• Highly organised and detail-oriented, with strong written and verbal communication.
• Proactive & friendly approach, someone who spots what needs doing and gets on with it.
• Discretion and professionalism.
• Comfortable using tools like Microsoft Office, Google Workspace

About Concirrus

Concirrus is a technology company focused on providing AI-first solutions for the Specialty Insurance markets, allowing customers to operate at speed and with confidence.
Concirrus solutions span submission ingestion through to quote, bind and renewal in a single, modern, modular platform. (Re)insurers, MGAs and brokers use the platform to win more business, reduce operational expense, maintain strong policy and portfolio controls and replace legacy technology.

Built specifically for complex specialty use cases, Concirrus offers line-specific underwriting capabilities alongside line-agnostic policy management solutions. These can be applied across direct business, delegated authority, binder and reinsurance use cases.

Diversity, Equity & Inclusion (DE&I) Statement

We are committed to building a diverse team and fostering an inclusive environment where everyone feels empowered to do their best work. As we continue to grow and evolve, we pledge to:

• Provide a safe and welcoming workplace where all individuals feel valued and respected.
• Educate ourselves continuously and celebrate the unique perspectives that make us stronger.
• Ensure that our actions and behaviours align with our core values and commitment to DE&I.
• Regularly assess our progress and seek opportunities for ongoing improvement.

What We Offer

• A collaborative and innovative work environment where your contributions drive our success.
• Opportunity to develop across office operations.
• Professional growth and development.
• Flexible working arrangements, including the option to work from home, supporting a strong work-life balance.
• Free drinks, snacks, fruit and cake
• Social events with the team each month
• The opportunity to work with cutting-edge technology in a rapidly growing industry.
• Competitive compensation, comprehensive benefits and a culture that values teamwork and innovation.