ABOUT XCEPTOR
Data is at the heart of everything we do: Xceptor has been designed around data manipulation in its broadest sense. We source data from wherever it flows. We curate, normalise, validate, repair, and enrich that data so it reaches its destination in a reliable and consistent format. Data coming out of Xceptor is data our clients can trust.
We are recognised as an expert in the Financial Services vertical, which strongly aligns with Business Users in Middle and Back-Office teams. We enable these users to solve their data challenges by themselves, rather than through a technology-led project.
Our mission - we empower business users within financial institutions to build automated processes that deliver trusted data.
Our values sit at the heart of our business, driving who we are and how we work. At Xceptor, we are:
- Client Centric; we prioritise our Clients’ experience and needs.
- One Team; we actively support one another to achieve our goals.
- Impactful; we focus, we innovate, we make every minute matter.
🚀 Your Role:
Reporting into the Head of Marketing, you'll join our wider marketing team working closely with all marketing members, by taking the lead across marketing technology, data, automation, reporting performance metrics, and campaign operations, whilst managing a marketing operations specialist and influencing stakeholders across sales, revenue operations, CRM, and finance. You'll work with established technology and CRM environment and focus on building solutions on improving performance and efficiency, targeting and commercial insight. This role has heavy involvement in building and maintaining dashboards to continually improve reporting.
We're looking for a Marketing Operations Specialist to own the systems, processes, and data that power our marketing engine. This is a hands-on role: you'll manage our martech stack and reporting, own marketing budget tracking, drive operational efficiency across the marketing team, and line-manage a Marketing Operations Executive.
It's a 12-month fixed-term contract, ideal for someone who can make an immediate impact and leave the function in a stronger, more scalable state.
🧩 What You’ll Be Doing:- Own and optimise the marketing automation and CRM platforms (e.g. HubSpot), including workflows, lead scoring, segmentation, and data hygiene, so that the marketing team operates self sufficiently.
- Design and maintain lead management processes (capture, routing, nurturing, and handover to sales), ensuring clean attribution throughout.
- Build and maintain reporting and dashboards that track campaign performance, pipeline contribution, and marketing ROI, and translate the numbers into recommendations.
- Own marketing budget tracking: monitor spend against budget across campaigns and vendors, maintain accurate forecasts, flag variances, and produce regular budget reporting for the Head of Marketing.
- Manage the end-to-end operational delivery of campaigns, ensuring assets, audiences, and tracking are set up correctly and on time.
- Improve and document marketing processes and workflows, removing bottlenecks and creating scalable, repeatable ways of working.
- Oversee data governance and compliance (including GDPR) across marketing systems.
- Line-manage, coach, and develop the Junior Marketing Operations Executive, including campaign management of marketing campaigns, setting priorities and supporting their growth.
- Partner with Sales, Revenue Operations, and Finance to align systems, data, reporting, and budget processes.
- Several years' experience in marketing operations, with demonstrable ownership of a marketing automation platform and CRM.
- Strong analytical skills, comfortable building reports, interpreting funnel and attribution data, and presenting insight to stakeholders.
- Experience managing or tracking a marketing budget, with strong attention to financial detail.
- Solid understanding of lead management, campaign operations, and the marketing-to-sales handover.
- Experience improving processes and managing projects across teams.
- Some line-management or mentoring experience, or clear readiness to step up.
- Working knowledge of data protection / GDPR as it applies to marketing.
- Must have experience in working with HubSpot and Salesforce
- Must show experience in using tools to improve productivity and efficiency
Desirable
- Experience in B2B, SaaS, or fintech.
- Relevant certifications (e.g. HubSpot, Marketo).
We believe great ideas come from everywhere — and that the best teams are made up of people with different backgrounds, experiences, and perspectives. At Xceptor, we’re committed to building a workplace where everyone feels welcome, valued, and empowered to be themselves.
We know that not everyone ticks every single box in a job description — and that’s okay. If you’re excited about this role and think you could make a difference, we’d love to hear from you. Your unique skills and experiences might be just what we need, even if you don’t meet every requirement.
We celebrate diversity and are dedicated to creating an inclusive environment for all employees — regardless of race, gender identity, sexual orientation, age, disability, religion, or background.
🌗 Hybrid at XceptorPlease note:
- Xceptor works with clients in financial services and our offers of employment are subject to the satisfactory completion of background checks, which includes criminal record checks, and credit reference checks.
- If you have any employment gaps exceeding three months within the last six years, we will request additional information and evidence to clarify those periods.
Xceptor London, England Office
London, United Kingdom
Xceptor Guildford, England Office
Surrey Research Park, 7 Huxley Road, Guildford, United Kingdom, GU2 7RE
