Marketing Assistant

Level: 2
Department: Marketing
Location: London (Hybrid)
Contract: 6 month FTC

As a Marketing Assistant, your primary focus will be to provide administrative, coordination, and operational support to ensure regional marketing activities runs efficiently and effectively. You will be working across multiple channels and jurisdictions as well as working closely with a variety of stakeholders across the business to maintain a high standard of deliverables and reporting.

This role will suit someone who enjoys multitasking, managing processes, and supporting colleagues to deliver seamless marketing execution.

Main Responsibilities include:

Your responsibilities will include supporting on events that bring our brand and services to life, supporting our digital marketing efforts to engage audiences online and maintaining strong relationships with internal teams across our office network.

You will work closely alongside the regional marketing manager to ensure all activity is continuously measured against agreed metrics.

Events:

• Provide administrative and logistical support for seminars, webinars and client events
• Manage attendee lists, registrations and confirmations
• Prepare briefing documents, materials and event packs
• Coordinate with venues, suppliers and internal teams
• Track event timelines, deadlines and requirements
• Support post‑event reporting and follow‑up

Lead Management:

• Log, track and update leads generated from regional activity
• Maintain accurate reports and MI for business development managers
• Ensure data is recorded consistently and completely
• Monitor outcomes and flag gaps or missing information

Stakeholder management:

• Act as a point of coordination for internal teams
• Manage incoming requests, passing information to the correct colleagues
• Ensure clear, timely communication with investment managers, financial planners and other stakeholders

Digital marketing & advertising:

• Support the digital team by preparing content for email marketing, tracking approval status and organising files
• Maintain schedules and ensure deadlines are met
• Assist with sending design briefs, digital briefs and updating schedules

Financial promotions:

• Ensure all documents follow the required internal approval workflow
• Maintain accurate records in line with financial promotions policy
• Prepare materials for review and coordinate responses

Other:

• Provide additional support as needed
• Contributing to day-to-day marketing activities
• Assisting with ad-hoc projects

To be successful, you will bring:

• Excellent organisational skills and attention to detail
• The ability to manage multiple administrative tasks at once
• Confidence working with data, reports and structured processes
• Strong communication skills, both written and verbal
• A proactive approach to supporting others and keeping work on track
• Experience in marketing or communications is helpful but strong admin experience is equally valued

#LI-VS1 #QC

Inclusion & Diversity

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.

Values

Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.

Core Benefits 

Holiday: 182 hours (26 days)

Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.

Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.

Healthcare Cash Plan: Jersey employees only.

Benefit Allowance: A cash benefit allowance is payable in lieu of some of our core benefits.

In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.