An exciting opportunity at CMS for a Legal PA to join our Finance Practice Group in London office.
About the role
Within our in FS Team in Finance Practice Group a role providing you with a broad base of responsibilities. You will have proven strong PA experience, preferably working within a Law firm providing support at Partner level and have strong organisational skills. You will be confident in meeting the frequent demands of a fast paced role with the understanding that strong communication with those you will be supporting is fundamental.
Key Responsibilities including:
• Diary management - anticipating and managing all areas of diaries
• E-mail management, checking prioritising and summarising e-mails on a daily basis and reporting on and creating action points
• Time management – ensuring fee earners time and narratives are inputted daily
• Drafting correspondence as required
• Comprehensive travel arrangements including sourcing and booking hotels and transport on our online booking tool
• Establishing own administrative systems
• Efficiently managing own workload and being proactive with the ability to work on own initiative
• Becoming adept at proof reading and quality checks on all work produced
• Building good working relationships with colleagues
• Establishing rapport with clients
• Becoming adept at using CMS CMNO systems and office equipment
• Becoming familiar with legal terminology of practice area
• Establishing relationships with clients and anticipating their needs
• Understanding firm’s culture and goals
• Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required
• Demonstrates an understanding of the end-to-end billing process and Elite (Financial System) and liaising with billing team, producing the relevant documentation
• Assisting across practice groups/teams whenever he/she has spare capacity/as required
• Undertaking typing as required either via dictation or by marked up handwritten changes
• Delegating where necessary administrative tasks to administrative members of the team
• Actively embraces technology, including AI and collaboration tools, to improve efficiency, optimise processes and support smarter, more effective delivery of support services.
About you
We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:
• Strong PA/secretarial background at partner level
• Advanced level written and verbal skills
• 70 wpm typing skills
• Good understanding of Microsoft Office
• Skills & Knowledge
• Outlook, Word, PowerPoint, Excel, Document management system
• Positive attitude with a practical, common sense approach; resilient
• Audio and copy typing
• Excellent organisational and administrative skills
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What’s in it for you?
We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:
Competitive basic salary (reviewed annually)
Flexible, hybrid working policy
Generous bonus scheme
Up to 25 days holiday (rising to 28 days with service)
Holiday exchange scheme
Private medical insurance
Enhanced parental leave
Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.
If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.
Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
