HR Specialist

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

As the HR Specialist – Europe, you will provide operational support to the Europe HR Business Partner team, helping to deliver consistent and effective HR services across the region.

You will coordinate core HR processes, maintain accurate employee data and documentation, and support employees and managers through key stages of the employee lifecycle. Working across multiple European countries and legal entities, this role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities effectively.

Employment Documentation and HR Data

• Manage the preparation and coordination of employment contracts, amendments, verifications, certificates, and other employee documentation.
• Maintain accurate employee and organizational data in Workday and process employee changes throughout the employee lifecycle.
• Prepare and maintain employee data and documentation required for audits and internal, government, and regulatory reporting.
• Respond to employee and manager questions related to HR processes, documentation, and systems, escalating complex or sensitive matters as appropriate.

Onboarding, Orientation and Probation Management

• Coordinate onboarding and orientation activities to deliver a consistent and welcoming new-hire experience.
• Guide employees and managers through required processes, systems, policies, and resources.
• Manage probation tracking, reviews, outcomes, and related documentation.

Intern and Early-Career Programs

• Coordinate internship and early-career programs across Europe, including communications, onboarding, program activities, and key milestones.
• Partner with HR and business stakeholders to deliver a positive participant and manager experience and identify opportunities for program improvement.

HR Operations

• Support recurring HR processes, projects, communications, and team priorities.
• Coordinate with HR centers of excellence and other teams to support timely execution and issue resolution.
• Identify opportunities to improve and standardize HR processes across Europe.

Minimum Requirements include:

• 2 or more years of experience in HR operations, HR administration, or a similar HR role.
• Experience supporting employees across multiple countries or legal entities is preferred.
• Experience maintaining employee data and documentation; Workday experience is preferred.
• Familiarity with European employment practices, data protection requirements, or government reporting processes is advantageous.
• Strong attention to detail, organization, and follow-through.
• Clear written and verbal communication skills.
• Sound judgment and discretion when handling confidential information.
• Service-oriented, proactive, and comfortable working in a fast-paced environment.

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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