HR Coordinator

Title: Human Resources Coordinator

Company/Location: Omnicom Health Group

Hybrid working: 3 days in the Omnicom office at W2 London, and 2 days remote working

Contract Type: 12 Month Fixed Term Contract 

Overview:  

The Human Resources Coordinator will provide HR coordination for employees & contractors for the UK-based Omnicom Health Group (OHG) companies. This role will partner with all functions of the broader HR team (TA and HRBPs) to timely complete all assigned tasks.

Responsibilities:

HRIS Data

• Pull, analyze, and provide various reports from HRIS system
• Provide data analysis metrics to the HR Business partners
• Keep the HRIS is kept up to date
• Action merit/salary increase or other compensation changes (e.g bonus)Input and run holiday and sickness reports

Freelancers/Contractors

• Collaborate with the Operations and TA functions to carry out onboarding and extension tasks in line with IR35 compliance needs
• Manage onboarding & offboarding process for freelancers
• Monitor mandatory training compliance for freelancers/contractors

Employee Lifecycle

• Draft documents in relation to the employee lifecycle, eg; onboarding, offboarding and compensation
• Support the HRBP’s with onboarding tasks
• Share employee exit interview information
• Support the HR Advisor throughout the probation process

Benefits

• Support the Benefits Coordinator with Benefits administration as required
• Support the HRBP team manage benefit queries

Immigration

• Do right to work checks as required
• Keep Agency migrant trackers up to date

Health & Safety (H&S)

• Manage employee risk assessment process
• Keep employee risk assessment forms up to date
• Assist in the completion of mandatory H&S training for new hires

Ad- hoc HR Coordination

• Update internal onboarding and offboarding trackers
• Update Agency employee various data trackers
• Employee data reporting & data analysis as assigned
• Assist the HR Business partners with projects as assigned

Qualifications and Experience:

• Experience in a HR coordination role in a fast-paced, collaborative working environment with a focus on operations.
• Ability to multi-task and handle various requests with accuracy and proficiency within tight deadlines.
• Experience of data handling with strong attention to detail.
• Ability to project manage and deliver task output within required deadlines.
• High degree of confidentiality.
• Strong verbal, written and customer service communication skills.
• Fluent in English language – verbal and written
• Collaborative approach with a ‘can do’ attitude.
• Proficiency in Microsoft Office Suite, at minimum intermediate or advance word/excel user
• Experience of various HR tools and systems - i.e. SuccessFactors and Culture Amp is preferred, but not required.
• Interest in learning company policy and employment law.
• Qualification within HR or equivalent experience.