HR Administrator (12mth FTC)

This is an opportunity to join Ascot Group - one of the world’s preeminent specialty risk underwriting organizations.

Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we’re bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way.

The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric.

Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service — both pre- and post-claims. Ascot exists to solve for our clients’ brightest tomorrow, through agility, collaboration, resilience, and discipline.

Job Purpose:

To provide generalist administrative assistance to the HR team, supporting all staff across the London and Guernsey offices.

Role Responsibilities:

• Support the hiring process by arranging new joiner documentation.
• Liaise with line managers and other teams to arrange full induction programmes for all new joiners.
• Collate terms of reference and ensure they are up to date for all roles.
• Support with the on-boarding process, including creating offer letters and contracts, ensuring all new hires complete onboarding paperwork and benefits enrolment. Track and manage background checks for new hires through outsourced provider.
• Provide administrative support for the probation process with all new joiners.
• Support with the offboarding process, drafting leavers letters, arranging exit interviews and updating HRIS. 
• Provide general HR administration assistance including composing letters and processing invoices as required.
• Continue with the development of processes within our HRIS to streamline and make efficiencies.
• Manage annual medicals for employees including booking and tracking.
• Handle routine HR queries and maintain the HR inbox, escalating where appropriate. 
• Ensure employee electronic records are accurate, complete, and up to date; and all general HR filing and archiving is completed in line with GDPR regulations.
• Support the HR team on projects and process improvement initiatives as appropriate.
• Manage all monthly changes for payroll processing and assist Junior Business Partner with monthly payroll inputs.
• Organise and liaise with the business to arrange work experience schedules.

Requirements and Skills:

• Strong administrative skills with excellent attention to detail
• Understanding of human resources processes and best practices
• Strong ability in using MS Office (MS Excel, Outlook, and Word)
• Ability to work with new IT platforms
• Outstanding organisational and interpersonal skills
• Discretion to handle confidential data
• CIPD certification is an advantage

Please be aware that Ascot Group’s job opportunities will be posted on our official careers page. All official communication comes from @ascotgroup.com email addresses, if you receive a job offer or recruitment communication from Ascot Group that you suspect might be fraudulent, do not hesitate to contact us directly to verify its legitimacy. We will never ask for payment or sensitive personal information during any stage of the recruitment process. Your privacy and trust are of utmost importance to us, and we strive to ensure that you have a positive experience with Ascot Group.

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