Supports PMO and programme management activities across construction, infrastructure, and transformation projects. Responsibilities include maintaining governance frameworks and programme controls, preparing reports and dashboards, monitoring costs, schedules, risks, issues, changes, and resources, coordinating meetings, and maintaining project documentation. The role offers structured development in project controls, reporting, stakeholder engagement, and programme management.
Summary:
At Gardiner & Theobald, PMO professionals play a vital role in supporting the successful delivery of construction, infrastructure and transformation programmes. Working as part of a Programme Management Office (PMO), they help establish effective governance, monitor project performance, coordinate reporting and provide the information and controls needed to support successful decision-making across projects and programmes.
PMO professionals work closely with Project Managers, Programme Managers, clients and wider project teams to ensure projects remain aligned to agreed objectives, schedules, budgets and governance requirements. Effective communication, stakeholder engagement, reporting and analytical skills are central to the role.
Role Overview:
As a Graduate Assistant PMO Analyst, you will be working towards becoming a PMO and programme management professional while gaining valuable experience across a range of projects, sectors and clients. You will develop an understanding of programme controls, project governance, performance reporting, planning, risk management and stakeholder engagement. This role provides an excellent foundation for individuals interested in programme management, project controls, project management or PMO consultancy careers.
You will join the G&T Accelerate Programme, combining real responsibility, expert mentoring and structured professional development to help you accelerate your career. Throughout the programme, you will gain practical exposure to PMO delivery while developing the technical, commercial and interpersonal skills required to become a successful PMO professional.
The role will be varied, and the actual experience gained will depend on the team, programme and sector you are supporting. Working within a collaborative environment, you will assist experienced PMO and programme management professionals while progressively taking ownership of tasks and deliverables. You will be encouraged to develop your knowledge, confidence and capability through practical experience and continuous learning.
General Responsibilities
Working with your Line Manager, the role will typically include the following:
- Assisting with the establishment and maintenance of PMO processes, governance frameworks and programme controls.
- Supporting project and programme reporting activities by collecting, validating and analysing performance data.
- Assisting in the preparation of dashboards, management reports and progress updates using Excel, Power BI and other reporting tools.
- Supporting cost management activities, including monitoring actual, committed and forecast spend against budgets, including interfacing with client finance departments and QS functions.
- Supporting the monitoring of programme schedules, milestones and key deliverables.
- Supporting the preparation of business case and stage gate information for projects, assuring completeness of data and alignment with client strategy.
- Assisting with schedule development and maintenance using Microsoft Project and/or Primavera P6.
- Monitoring programme performance against approved baselines and supporting variance analysis activities.
- Supporting risk, issue and change management processes and helping maintain associated registers and documentation.
- Assisting with resource planning and the maintenance of resource allocation information.
- Recording actions, decisions and key outputs from programme governance and project meetings.
- Supporting governance reviews and ensuring documentation is maintained in accordance with agreed procedures.
- Liaising with project teams and stakeholders to gather programme information, updates and performance data.
- Supporting the collection and communication of lessons learned and continuous improvement initiatives.
- Assisting in the preparation and maintenance of programme documentation, trackers and reporting packs.
- Attending project, programme and planning meetings and contributing to discussions where appropriate.
- Building positive relationships with clients, colleagues and other stakeholders.
- Developing an understanding of programme management methodologies, governance principles and project controls best practice.
Skills Knowledge and Expertise
- Achieved or expected to achieve a 2:1 degree or above.
- Strong interest in programme management, PMO, project controls or the wider construction and infrastructure industry.
- Excellent written and verbal communication skills.
- Strong numerical, analytical and problem-solving abilities.
- Comfortable working with data and presenting information clearly and accurately.
- Good working knowledge of Microsoft Office applications, particularly Excel and PowerPoint.
- Excellent organisational skills with the ability to prioritise workload effectively.
- Ability to work efficiently and deliver to deadlines.
- Strong attention to detail and commitment to producing high-quality work.
- Comfortable working both independently and as part of a collaborative team.
- Proactive, adaptable and flexible when responding to changing priorities.
- Trustworthy, reliable and professional in approach.
- Demonstrates dedication, commitment and a positive attitude.
- Eagerness to learn and continually develop professionally.
- Interest in developing reporting and data visualisation skills, including Power BI.
- Genuine interest in the construction, property and infrastructure sectors.
Please note the following prior to applying for this role:
1.0 Unfortunately, we are unable to sponsor or support work visa applications for Early Talent roles. Applicants must have the right to work in the UK for the duration of their employment.
2.0 We recruit on a rolling basis and reserve the right to close applications early if all available positions have been filled before the advertised closing date.
3.0 Due to the high volume of applications received for our Early Talent opportunities, we can only consider one application per candidate per academic year. If multiple applications are submitted, only the first application received will be reviewed and progressed through the recruitment process.
Gardiner & Theobald LLP London, England Office
London, United Kingdom
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