This position will be responsible for the day-to-day regional Europe transactional finance activities, to be completed in a timely and efficient manner for an Occupier Solutions client account. The role has direct interaction with the client dedicated Senior Finance Associate, local Facilities Management operational teams, and other support functions (e.g. Global Finance & Global Procurement). The position will require the candidate to work in a collaborative fashion to ensure that all supplier invoices are received, validated, processed, and entered in the accounting system, in a correct, and timely manner. Verify all vendors are paid in line with contractual payment terms, and that all outstanding accounts payable/accounts receivable queries are swiftly resolved.
Duties and Responsibilities:
- Ensure supplier purchase orders are correctly created.
- Code supplier invoices and follow up on timely approvals.
- Track supplier spent against approved purchase orders / budget.
- Respond to routine and/or non-routine inquiries.
- Support the local FM operational team with any supplier billing errors and/or payment application errors.
- Compile all the necessary information to assist in completing internal/external invoicing and reporting.
- Collect and maintain proper support documentation for internal/external auditing purposes.
- Perform general administrative functions as and when needed.
- Assist with analysis and reconciliation to ensure proper classification and recording.
- Assist in month end reporting procedures as applicable.
- May assist with other regions as needed.
Experience and Qualifications:
- Finance/Accounting oriented bachelor’s degree preferred.
- Between 1 and 5 years of experience in a transactional finance role, ideally within a multi-country/multi-currency environment.
- Proficient in MS Office (MS Excel working knowledge of VLOOKUP, PIVOT and SUM-IF functions preferred).
- Excellent written and oral communication skills, with the ability to develop and maintain strong relationships with all levels of seniority.
- Exceptional organizational skills with strong attention to detail.
- Ability to organize and interpret data, as well as communicate results/recommendations to senior management.
- Must be able to function autonomously as needed.
- Flexibility to work longer hours at certain times of the month.
- Ability to work in a fast-paced environment while also meeting time-sensitive deadlines set forth by senior management.
- May perform other duties as assigned.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
