Finance Administrator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Finance Administrator

Location: 40 Leadenhall, London

Contract Type: 12 months FTC (potential for extension)

What this job involves:  

As our Finance Administrator, you will play a pivotal role in the seamless financial operations of the 40 Leadenhall portfolio. You will be a key point of contact, ensuring the highest standards of financial management and general administrative support. Your responsibilities will include managing a service charge budget, processing invoices, reconciling accounts, and providing crucial analytical support. 

What your day to day will look like:

• POs – Raising on system, Coding (comms to ops team), POs for filing
• Invoices – Monthly list, Coding, Month end approvals
• Budget Summary Overview – Monthly updating, Reporting to team quarterly
• Recharge Process – Submitting for invoices to be raised, Collating backup and evidence, Back up and calcs. Rec with Yardi
• NR – Rec with Yardi
• Amenity & Wellbeing – Allocating costs and administering the process throughout, ending in updating tracker
• Utilities & Rates Bills – Overall monitoring of utility and rates bills and instant payments on Yardi.
• Accrual process – monitoring and updating requests
• Journals – rec system with trackers to journal regularly
• Receivables – tracking payments received
• Procurement/Adding to Voyager – Collating data required for onboarding, Submitting request and tracking progress
• Governance – Contracts, Accreditations, Insurance details, Costs, Proposals, Contact names – Tracker
• Contract Variations – Tracking contract costs, Updating CVF forms – Rec with PO’s & finance team
• Quotes – Tracking, updating, rec with Invoicing and payments
• Reports – Expenditure, Schedules, PO’s, Payables -SC,DR,NR,INS,CP
• Updating multiple finance trackers

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Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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