Executive Assistant

Tokio Marine Kiln (TMK) are recruiting for a permanent Executive Assistant to support our Chief Underwriting Officer (CUO). This is a pivotal role where you’ll act as a trusted partner, ensuring the smooth running of day-to-day operations and enabling senior leaders to perform at their best.

Working at the heart of the business, you will manage competing priorities, coordinate key activities, act as a central point of contact for both internal and external stakeholders, and manage two members of the EA/PA team to ensure effective team coordination.

Key Responsibilities include:

Provide high-level executive support to the CUO and associated teams

• Act as the primary point of contact for senior stakeholders

• Manage complex diaries, inboxes, and meeting schedules

• Coordinate travel arrangements and produce detailed itineraries

• Prepare presentations, documentation, and board materials

• Ensure deadlines are met for board papers and key deliverables

• Arrange meetings, collate materials, and take minutes where required

• Handle expenses, correspondence, and general administrative tasks

• Maintain accurate records, including absences and filing systems

• Provide cover for other Executive/Personal Assistants when needed

About You

Essential

• You’ll be a confident and discreet professional who thrives in a fast-paced environment and enjoys working at a senior level.

• Strong experience in an Executive Assistant or senior PA role

• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)

• Proven experience managing multiple complex diaries

• Exceptional organisational and time management skills

• Excellent written and verbal communication

• High level of confidentiality and professionalism

Desirable

• Experience supporting Board-level executives

• Background in insurance or financial services

• Line management experience

• Minute-taking experience

• Fast and accurate typing skills (65+ wpm)

What We’re Looking For

• Someone who builds strong relationships and works collaboratively

• A proactive problem-solver with a “can-do” attitude

• Highly adaptable, flexible, and approachable

• Committed to continuous improvement and personal development

Why Join Us?

This is an exciting opportunity to work closely with senior leadership in a dynamic environment where your contribution will have real impact. You’ll play a key role in enabling the business to operate effectively while developing your own skills and career.

The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive. All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy.

As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.

To make your experience as comfortable as possible, please let us know if you require any reasonable adjustments or additional assistance during your application process. At Tokio Marine Kiln we are here to support you, please be reassured that we will do all that we can to ensure that your specific needs are met. Please reach out to [email protected] in confidence, to discuss any specific assistance or requirements that you have.

If you encounter difficulties submitting your application, please email [email protected].

If you are interested in this vacancy and would like to apply or find out more, please follow the links to apply. You can also share this vacancy with your network using a number of social media platforms.