Executive Assistant

We are seeking a talented Executive Assistant at Marsh. This role will be based in London. This is a hybrid role that has a requirement of working at least three days a week in the office.

As an organised, proactive, and responsive individual, you will ensure their day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of inbox management, travel arrangements, calendar management, expense tracking, document preparation and correspondence.

We are looking for an experienced Executive Assistant who will be able to showcase their skills and add value straight away.

What can you expect?

• Join a fantastic organisation where people are our greatest asset.
• Be part of a welcoming culture where people belong and thrive.
• Grow your talent through a variety of career opportunities.
• Add value and work independently with the ability to act on your own initiative and be supported by senior leaders.

We will rely on you to:

• Provide an effective and responsive administrative service to the Marsh International Chief Financial Officer,  Marsh Risk Business & Client Services Leaders.
• Maintain and manage a busy diary, organising internal and external appointments. considering current priorities, global time zones and the need for focus time.
• Be able to prioritise, particularly when it comes to putting together executives’ calendar and determining the importance of various tasks, meetings, and assignments. 
• Monitor inbox, responding to emails where appropriate, flagging them for later discussion.
• Coordinate and arrange complex business trips including meeting itineraries, flights and accommodation.
• Take notes/actions at regular meetings.
• Liaise with internal and external colleagues and clients across the globally and internationally.
• Reconcile expense claims and credit card statements.
• Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority.
• Planning client meetings and events and/or coordinating with event planners.
• Undertaking ad-hoc projects.

What you need to have:

• Experience working in a similar Executive Assistant role which demonstrates your ability to multi-task, organise and prioritise effectively.
• Ability to plan and organise self and others.
• Ability to work to tight deadlines.
• Strong written and verbal English language skills are essential.
• Strong attention to detail with the ability to prioritise pace over perfection when needed.
• Approachable & sociable personality.
• Sound knowledge of I.T. especially MS Outlook, Teams and Zoom.
• Ability to develop and maintain relationships.
• Maintain high levels of confidentiality

What makes you stand out:

Please note that these are beneficial skills but are not essential

• Experience working within the insurance industry.
• Experience of organising travel visas.

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.