Executive Assistant To UK COO

Executive Assistant  
Location : Hybrid with 2-3 days per week in London, Bracknell and Stevenage 

Are you a dynamic and highly organised professional, looking to make a significant impact in a large, innovative and growing organisation? We are seeking an accomplished and proactive Executive Assistant to support the Chief Operating Officer

This role will report to and work in collaboration with the UK Chief of Staff to ensure the effective and successful running of the CEO and COO offices, enabling them to focus on strategic initiatives while you take care of the details. Your ability to multitask, prioritize, and communicate effectively will be instrumental in ensuring the seamless operation of the COO. This role is seeking an individual who has a proven background in managing complex scheduling and day to day organisation at a senior executive level, as well as a great attention to detail, resourcefulness and the ability to remain calm under pressure.

Are you ready to shape your world and change the way the world works? Do you want to collaborate and achieve together with committed people to ensure our leaders can excel?  This is your world and your opportunity to shape it for the better.

Your role 
This role requires a positive, flexible and curious individual who has a passion for organisation and making an impact. The main responsibilities of the role include;
    Focusing on the priorities and tasks required to support the effective day to day running of the COO.
    Complex diary Management to include effective triage, prioritisation and time management considering multiple timezones to ensure strategic goals are met.
    Mailbox management to include initial triage, flagging or redirecting where appropriate. 
    Planning travel and meetings including all logistics associated to match itineraries.
    Planning customer trips and entertainment schedules 
    Safeguarding the COO’s time; in addition, ownership of the coordination and distribution of meeting materials in advance to facilitate.
    Deputising for the CEO EA where required 
    Pro-actively developing and following up on action items required of the COO and their team
    Administrative tasks for the COO, such as taking meeting minutes, printing documentation and ad hoc admin etc.
    Demonstrating a consistent and professional representation of the COO brand as a key liaison to both internal colleagues and external customers/offices
    Building knowledge and networks with other HQ and Global Office Teams within the organisation
    Attend and be involved in key Leadership Team meetings with accountability to track and follow up on actions and activities

Your Skills and Experience 
    Proven experience as an executive assistant to a CEO or a Senior Executive 
    Excellent organisational, planning and time management skills. 
    Exceptional interpersonal skills ,verbal and written communication .
    Ability to prioritise and handle multiple tasks and demands at any given time.
    Proficiency in MS Office Suite
    Strong problem-solving and decision-making skills. 
    A proactive and detail-oriented approach to work. 
    High level of professionalism, integrity and discretion. 
    Commercial awareness.

If you are a resourceful, adaptable, and ambitious individual with a passion for supporting top-level executives, we want to hear from you! You would join us in becoming an integral part of a team that’s shaping the future.

Your benefits:

26 Days annual leave plus public holidays (3 flexible)

Pension – Double matching contributions of up to 10%

Life assurance

Companywide incentive plans

Your choices (Flexible benefits such as increased holidays/ travel/ dental critical illness and more)

Perks at work – employee discounts

Employee assistance programme/ virtual GP

Recruitment process

The recruitment process consists of two stages of interviews

We are a Disability Confident Employer and will offer an interview to disabled applicants who meet the minimum/essential criteria for the role. Email [email protected] if you would like to apply through the Disability Confident Interview Scheme.

Achieve together

We are recognised as a responsible and inclusive employer: Not only are we a certified Disability Confident Leader, a Times Top 50 employer for Gender Equality, a Top 75 employer for Social Mobility, accredited with the Living Wage Foundation and a signatory for the Race at Work Charter, but we are also committed to the United Nations standards for LGBTI+ and a Stonewall Top 100 Employer.

We are people centric: Our work environments enable you to Be Completely You. Our active people-led Inclusive Community networks are representative of all aspects of diversity and are instrumental in enabling and supporting our innovative approach to inclusion. 

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