Who We Are
Why Authentic
You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.
What You’ll Do
We are looking for an experienced Executive Assistant to join our busy, hardworking and successful team to give full executive level support to the Executive Director and the EVP, Brand Management for the David Beckham brand.
With a complex diaries and meetings schedule you need to be very well organised and able to think ahead to anticipate the needs of two senior Executives to ensure every day runs smoothly. You’ll be resourceful, a smart communicator, proactive, and have excellent attention to detail.
What You'll Be Working on
Provide high quality executive level administrative support, specifically;
- Manage complex and changeable diaries
- Arrange Zoom calls and other meetings
- Collate relevant advance meeting papers and/or briefing documents
- Arrange national and international travel logistics, producing itineraries
- Maintain efficient digital and paper filing, archive systems and databases
- Conduct research and fact finding to facilitate meetings, travel arrangements etc
- Arrange personal or private arrangements such as medical appointments, restaurant or holiday bookings as required
- Process expenses and invoices with the support of the Finance team
- Organising refreshments for individuals, guests and for meetings where required
- General support or errands such as post office runs, lunch or coffee runs
- Any other EA related duties
Must Haves
- At least 5 years of experience in a busy in PA/EA role ideally within a talent or media related environment, supporting 2 or more executive level team members
- Network – great industry knowledge, understanding of who is who etc
- Excellent administrative skills; diary management, excellently organised, able to prioritise effectively, must have the ability to handle multiple demands and last-minute changes
- Confidence – assured in style and communication and able to flex for every encounter.
- Excellent Microsoft Office skills, especially Outlook, Word and PowerPoint
- Effective communication skills, verbal and written
- Excellent attention to detail and deadlines
- Proven ability to handle confidential information and exercise discretion
- Flexible, with a collaborative working approach
- Strong interpersonal and literacy skills with the ability to interact well with people at all levels
- High level of professionalism; resilient and calm at all times
- Commercial in thinking – budget aware with negotiation skills
- Pride in presentation in all contexts – goes the extra mile.
- Loads of initiative and a great sense of humour.
Fraud Alert: Unauthorized Job Offers and Impersonations
We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.
Please note:
- All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
- Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
- We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.
If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing [email protected].
Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status.
For individuals with disabilities or religious obligations who would like to request an accommodation, please contact [email protected]
To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here: https://authentic.com/pages/privacy-policy
