Provide high-level administrative support to the Global Analytics Director: manage complex international calendars and travel, prepare expenses, coordinate meetings and team events, track deliverables, manage team spaces, liaise with stakeholders, and foster team culture while handling confidential information with discretion.
About the Role
You will play a key role in supporting the Global Analytics Director, ensuring the smooth running of their day-to-day operations. This position requires a self-motivated, organized individual who can manage complex schedules, coordinate with global teams, and handle sensitive information with discretion. You'll thrive in a fast-paced environment, collaborating with other Executive Assistants and team members to enhance efficiency and maintain strong organizational culture.
- Coordinate and manage complex calendars across international locations.
- Organize domestic and international travel arrangements.
- Prepare and submit expense reports accurately and on time.
- Plan and execute team activities, including meetings, off-sites, and morale events.
- Track key deliverables, manage deadlines, and ensure follow-ups on outstanding tasks.
- Act as a liaison between team members and stakeholders.
- Handle team space management, including moves and reconfigurations.
- Assist with documentation and ensure readiness for meetings and projects.
- Build and foster a positive, engaging team culture through morale-building activities.
Requirements
Basic Qualifications
- Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
- Experience as an Executive Assistant.
- Proven track record in executive-level calendar management.
- Experience coordinating domestic and international travel.
- Expertise in leading and implementing process improvements.
- Experience working in fast-paced, high-tech environments.
- Knowledge of designing processes to enhance efficiency.
Benefits
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