Executive Assistant

Company Description
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Job Description
The Executive Assistant supports the Chief Legal Counsel, International, the SVP, Legal and Business Affairs (Intl. Networks) and the VP, Legal and Business Affairs (Hayu).
RESPONSIBILITIES
Calendar & Diary Management:

• Busy diary management across multiple time zones
• Schedule and prioritise meetings, appointments and events
• Anticipate clashes and ensuring executives are prepared

Travel & Expenses:

• Organise international travel, including flights, hotels, visas and transfers
• Prepare detailed itineraries and managing last-minute changes
• Prepare expense claims

Communication & Gatekeeping

• Act as the first point of contact for internal and external stakeholders
• Draft responses and acting as a professional gatekeeper to protect the executive's time
• Liaise with offices of visiting execs to ensure all logistics run smoothly

Meetings & Event Support

• Prepare agendas and presentations
• Coordinate logistics for Quarterly events
• Take actions, distributing notes and tracking actions

Document Management

• Editing and formatting various documents (including track changes) and PowerPoint presentations.
• Maintaining effective online filing systems, including emails and team distribution lists
• Safeguarding sensitive information and ensuring accuracy

Financial & Administrative Support

• Raise Purchase Orders - liaising with vendors and finance as needed
• Process invoices - liaising with vendors and finance as needed

Qualifications
ABOUT YOU

• Extensive experience in an executive support role providing support to multiple executives at a fast-paced company
• Self-motivated, organised, with a proven ability to prioritise and multitask
• A calm and professional manner
• A proactive and flexible attitude
• Strong communication skills
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel

Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].