Executive Assistant | Knight Frank Finance

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve. Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart here.

About The Role

We are looking for a proactive, highly organised Personal Assistant to provide dedicated 1:2 support to the Head of Private Office and Head of Partnerships.

This is a fast-paced and varied role where you will act as a trusted right-hand partner, managing priorities, anticipating needs and ensuring the smooth running of day-to-day activities. You will bring a solutions-focused mindset, excellent judgement and a calm, discreet approach.

Key Responsibilities

Diary and stakeholder management

• Manage complex and ever-changing diaries, anticipating conflicts and prioritising effectively
• Coordinate internal and external meetings, including logistics, room bookings and virtual setup

Meeting support and materials

• Prepare briefing packs, documents and presentations
• Attend selected meetings, take minutes and track actions
• Create high-quality PowerPoint presentations

Correspondence and administration

• Screen and manage inboxes, calls and communications
• Maintain organised digital filing systems

Travel and expenses

• Arrange UK and international travel, including detailed itineraries
• Process and submit expenses

Business support and coordination

• Act as an ambassador for stakeholders internally and externally
• Build strong relationships across the business and with clients
• Support IT troubleshooting where needed
• Assist with appraisal processes including scheduling and documentation

Team and board coordination

• Work closely with the Senior Executive Assistant on board-related actions
• Support holiday tracking and approvals for wider teams
• Collaborate with the PA community and provide cover when required

Events and projects

• Support internal and external event coordination
• Assist with ad hoc projects and wider team initiatives

About You

• Minimum 2 years’ experience in a PA role, ideally within financial or professional services
• Strong Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
• Excellent organisational skills with the ability to manage competing priorities
• Professional, discreet and confident in handling sensitive information
• Strong communication skills, both written and verbal
• Collaborative and adaptable, with a proactive approach
• Experience supporting senior stakeholders preferred

Reporting Line

• Reports to Head of Private Office and Head of Partnerships
• Dotted line to Senior Executive Assistant, Knight Frank Finance

This is an opportunity to join a high-performing, collaborative team in a respected global organisation, where you will play a key role supporting senior leadership and contributing to a growing EA function.

If you're ready to grow your career within a dynamic, internationally respected finance team, apply now to join Knight Frank Finance!

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.