Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
The Role
The Howden CAP (Capital Advisory & Placement) Real Estate Industry Lead is seeking a highly organised and proactive Personal Assistant to provide day-to-day executive support, with some additional assistance on business development activities.
This role is primarily focused on delivering high-quality administrative and organisational support, while also contributing to the smooth coordination of selected business development activities.
What you'll do
Executive & Administrative support
Manage complex diaries, scheduling internal and external meetings
Coordinate travel arrangements, including flights, accommodation, and itineraries
Manage expenses via Emburse Enterprise and support invoice processing with the Accounts team
Oversee inbox management, including monitoring and responding where appropriate
Attend internal meetings when required, take notes, and circulate actions
Ensure smooth day-to-day organisation and prioritisation of tasks
Work closely with internal teams, including Events, to support scheduling and logistics
Real Estate business development support
Assist with preparation of meeting materials and briefing documents
Support the coordination of regular meetings (e.g. agendas, notes, follow-ups)
Help maintain CRM records and ensure data is kept up to date
Provide basic support on reports and presentations when required
Assist with updating credentials and internal documents
Work closely with the Client Engagement team to support more complex requests
Event support
Assist with the organisation of events and conferences (logistics, invitations, tracking responses)
Work closely with the Events team to support planning and ensure smooth delivery
Help track attendance and follow-up actions post-event
Who we're looking for
Proven experience as a Personal Assistant supporting senior stakeholders
Strong organisational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Excellent communication skills, both written and verbal
Proficient in Microsoft Office (Outlook, PowerPoint, Excel)
Familiarity with CRM systems preferred
Proactive, reliable, and able to work independently as well as part of a team
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent
