The Executive Assistant will prioritize executive needs, manage diaries, coordinate travel, prepare reports, and ensure effective communication across the organization.
We’re seeking a future team member for the role of Executive Assistant/Admin Assistant to join our Asset Servicing BBDI (EMEA) team. This role is located in London.
In this role, you’ll make an impact in the following ways:
- Effectively prioritizing the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritization of activities.
- Diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
- Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports
- Prepare briefing packs, agendas, pre-reads, minutes, and action trackers; follow through to closure with accountable owner
- Excellent communication skills with the ability to interact across all levels within the organization and deliver high quality service. Displaying the ability to appropriately interact with leadership inside and outside the organization.
- Process oriented thinking with a strong attention to detail. Quickly assimilating multiple reports, conduct quality assurance, scrutinize, and clarify exceptions, and then summarizing themes towards the production of MI reporting packs/presentations for management and client consumption.
- Participating in ad-hoc special projects and initiatives, usually at an executive level.
To be successful in this role, we’re seeking the following:
- Bachelor’s degree or the equivalent combination of education and experience is preferred.
- Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneDrive/SharePoint); strong comfort with virtual collaboration tools
- Strong administration skills.
- Demonstrate sound judgment and good decision making when dealing with problems – able to solve challenging problems, with a proactive and enthusiastic approach to work.
- The ability to work to tight deadlines, prioritising tasks accordingly and switching focus quickly.
Applies advanced problem-solving skills, judgement, and experience to analyse information.
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