Supports examination operations by preparing and securing exam materials, coordinating schedules, maintaining candidate and results records, administering Canvas assessments, and providing on-site support during exams. The role requires accurate data management, strong administration and communication skills, confidentiality, technical proficiency, and flexibility to work evenings, weekends, and across multiple London campuses.
Role: Exam Administrator
Location: Campus-based
Salary: £26500–28000 per annum
Who You Are
You are organised, detail-focused, and tech-savvy, with strong administrative skills, excellent communication, and a commitment to accuracy and smooth exam operations.
About Us
Regent College London is a leading independent higher education provider, offering flexible and inclusive learning across multiple London campuses. We are student-focused, digitally forward, and committed to academic excellence.
The Role
Support exam operations by managing materials, schedules, records, Canvas assessments, and on-site exam activities while ensuring accuracy, security, and a smooth experience for students and staff.
Key Responsibilities
Location: Campus-based
Salary: £26500–28000 per annum
Who You Are
You are organised, detail-focused, and tech-savvy, with strong administrative skills, excellent communication, and a commitment to accuracy and smooth exam operations.
About Us
Regent College London is a leading independent higher education provider, offering flexible and inclusive learning across multiple London campuses. We are student-focused, digitally forward, and committed to academic excellence.
The Role
Support exam operations by managing materials, schedules, records, Canvas assessments, and on-site exam activities while ensuring accuracy, security, and a smooth experience for students and staff.
Key Responsibilities
- Handling of exam materials: Scan, process, and organise exam papers and materials accurately, following exam protocols and ensuring the secure handling of all documents.
- In-person exam support: Provide on-side assistance on exam days, overseeing the set-up, managing exam materials, and addressing any issues that arise to minimise disruptions and ensure that exams are running smoothly.
- Administrative support: Maintain essential records, help with the coordination of exam schedules, and assist the Exam Manager with general administrative tasks to ensure efficient exam operations.
- VLE and quiz administration: Set up and manage quizzes and assessments on Canvas, ensuring settings, deadlines, and access permissions are configured correctly, and troubleshoot issues as they arise.
- Data and records management: Maintain and update spreadsheets for exam schedules, results, and candidate records, ensuring data is accurate, well-organised, and easily accessible for reporting purposes.
Essential:
- Administrative experience: Previous experience in an administrative role with strong organisational and coordination skills.
- Technical proficiency: Confident using technology and spreadsheets such as Excel for data entry and basic data management.
- Attention to detail: Strong focus on accuracy, confidentiality, and compliance when handling documents, exam materials, and data.
- Communication skills: Excellent spoken and written English, with the ability to communicate effectively with students, staff, and external partners.
- Organisational skills: Ability to manage multiple tasks, prioritise effectively, meet deadlines, and work efficiently in a busy environment.
- Flexibility: Willingness to work evenings and occasional weekends according to the exam schedule.
- Mobility: Willingness and ability to travel between Regent College London campuses, including Central London, Wembley, Kingsbury, and Southall.
Desirable:
- Education/exams experience: Previous administrative experience within an educational institution, examinations, or assessment environment.
- VLE experience: Familiarity with Virtual Learning Environments (VLEs), particularly Canvas.
- Data management experience: Experience maintaining examination schedules, candidate records, results, and reporting spreadsheets.
- Problem-solving skills: Experience troubleshooting technical or administrative issues and resolving them promptly.
What We Offer (some benefits subject to completion of successful probation)
Working Hours & Flexibility
- Health Benefits
- Life Assurance Plans
- Salary Sacrifice Schemes (Pension, Cars, Cycle to Work)
- Annual Leave & Holiday Benefits (Buy Holiday, Additional Christmas Leave & Carry Over Leave)
- Employee Assistance Plan (EAP) & 24/7 Access to GPs
- Employee Discounts (Gym, Shopping, Cinema)
Working Hours & Flexibility
- 40 hours per week
- Working pattern: This role will include evening and weekend work depending on exam needs
Regent College London London, England Office
London, United Kingdom
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